Summary

Safety Coordinator

The Safety Coordinator plays a pivotal role in proactively supporting and enhancing the overall safety landscape of the organization. Tasked with implementing safety strategies, this position focuses on minimizing risks, promoting associate well-being, and fostering a culture of continuous improvement. The Safety Coordinator collaborates across departments, ensuring compliance with safety standards and driving initiatives that elevate the overall safety performance of the company.

• Partner with Safety Manager in the development and execution of safety programs, policies, and procedures.
• Coordinate internal and external communications for collection of responsive documentation for regulatory reports, responses and investigations including OSHA.
• Support organizational needs for safety regulatory compliance.
• Administer and verify safety documents and associated tasks for OSHA compliance.
• Support recordkeeping and training team support.
• Draft safety communications and website content.
• Communicate with cross-functional teams to deliver safety records and regulatory responses
• Organize safety meetings and routine safety messaging.

Skills, Knowledge and Abilities

• Computer Skills, including Microsoft Word, PowerPoint, Teams, Excel, Outlook, & web browsers
• Basic understanding of safety regulations, risk management, and industry-specific safety requirements
• Exceptional communication and training skills to effectively convey safety information and instill a safety-oriented mindset
• Proven ability to analyze complex situations, identify root causes, and implement effective corrective actions
• Detail-oriented with strong organizational skills to manage safety documentation and reporting
• Innovative thinking to introduce and integrate new safety technologies and methodologies
• Team player with the leadership qualities to drive a culture of safety excellence
• Ability to handle multiple requests and priorities to meet assigned deadlines
• Strong written and oral communication skills
• Ability to handle a fast-paced work environment
• Flexible and adaptable, able to change and alter according to changes in projects or business environment
• Ability to complete multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadlines
• Excellent organization, time management and reporting skills a must
• Ability to perform the job safely and utilize proper safety techniques and use of equipment when appropriate

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Project Coordinator provides support to the ARTS and Retail teams with planning and execution of projects, initiatives relating to deployment of wireless handhelds/tablets, and update Retail technology systems to include: mobile CRM, supporting database systems, CRM reporting, and BI dashboards. Responsible for cultivating lines of communication and coordinate the completion of project activities primarily between the ARTS, Retail, and IT departments.

Job Duties and Responsibilities

• Facilitate project update meetings and workshops including note taking, identifying risks, and documenting action items during all phases of projects
• Assist with the planning and execution of projects including creating project plans
• Follow-up with project team members regarding open activities, action items, and coordinate the hand-off of deliverables between project team members
• Prepare project status reports

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

Travel and Driving are not essential duties or functions of this job 

Minimum Qualifications

Education Level: (Required): Bachelor's Degree or equivalent experience

(Preferred): Membership and involvement in local PMI Chapter preferred

• CPG or Retail industry experience preferred
• Experience with deploying wireless handheld, tablet, or slate technology preferred
• Prior experience managing small-to-medium size projects up to 150 tasks preferably using MS Project or similar project tool
• Prior experience coordinating activities for managing small project teams

Skills, Knowledge and Abilities

• Organized, logical, and detailed oriented with excellent documentation skills
• Excellent oral and written communication
• Flexible and adaptable to playing various meeting roles
• Ability to follow through, complete assignments, and achieve desired results
• Demonstrates high degree of professionalism in communication, attitude, and teamwork with customers, peers and management
• Executes verbal and written business communications,in a manner that effectively achieves business objective

• Working knowledge of Microsoft Project or similar project tool

  Proficient in Microsoft Office Suite – spreadsheets, word processing, presentation development

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66% each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.