Executive Assistant - C-Suite

West Hollywood, CA

ABOUT US

Advanced Nutrients has been the No. 1 producer of pharmaceutical-grade cannabis nutrients since 1999, creating an intuitive line of products trusted by growers all over the world. As part of our mission to make cannabis an acceptable and everyday part of healing humanity, we are responsible for more industry innovations than any other company — and there are many more to come.

Job Description

C-Level Executive Assistant

The Executive Assistant to the CEO is much like an air traffic controller if you look at people, systems, and schedules as airplanes. They help reduce the inherent complexities of the office environment, making the Chief Executive's job easier. 

The CEO Executive Assistant conducts mission-critical corporate research, and when appropriate, offers valuable advice on issues that directly affect the enterprise; handle confidential and sensitive documents. Provide high-level administrative support to the CEO, including preparing reports, handling correspondence, and scheduling meetings. 

Are you up for a challenge? Have experience supporting a dynamic Executive? Keep Reading.

SKILLS THIS ROLE NEEDS TO HAVE:

The ability to negotiate and charter private air travel

The confidence to go along with being highly skilled 

The ability to anticipate needs and preferences 

Expert scheduling

Proficiency at creating systemized processes 

KEY RESPONSIBILITIES:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

Sustain a daily calendar of meetings and events.

Manage daily activities of Executive Chef.

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Arrange travel and accommodations for executives. Prepare expense reports.

respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

Excellent communication and time management skills; proven ability to meet deadlines.

Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

Manage the Executive's contacts

Assist in preparing and managing presentations and decks.

Be responsive to emails/texts/phone calls, with contact outside normal business hours

Use discretion, confidentiality, and good judgment to handle C-Level matters.

Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Complete adhoc projects as assigned

Organize complex calendars and schedules; resolving any scheduling issues

QUALIFICATIONS:

Bachelor's degree required

5 years of related experience required in working in an executive assistant role supporting C-Level executives.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Ability to communicate effectively and professionally.

Flexible hours as dictated by the needs of business for projects and meetings.

PREFERRED ATTRIBUTES:

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Demonstrate ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting the expectations of the COO and other senior executives by maintaining effective relationships with interested parties.

Ability to think outside of the box with a sense of urgency.