The Administrative Assistant provides administrative support to ensure efficient operation of the office. The role involves a variety of tasks including answering and directing phone calls, organizing and scheduling appointments, managing files and documents, and providing support to managers and employees.

Responsibilities:

• Manage incoming calls and route them to the appropriate person or department. Take messages when necessary.
• Schedule appointments and meetings for managers and staff members. Coordinate meeting rooms and necessary resources.
• Maintain and update filing systems, both electronic and physical. Ensure documents are organized and easily accessible.
• Draft and distribute emails, memos, letters, and other documents. Handle incoming and outgoing mail.
• Input and update information in databases and spreadsheets. Maintain accurate records.
• Monitor and order office supplies. Coordinate with vendors for maintenance and repairs.
• Provide administrative support to managers, including scheduling meetings, preparing reports, and making travel arrangements.
• Assist with the planning and coordination of office events, meetings, and conferences.
• Assist clients, visitors, and employees with inquiries and requests.
• Perform other administrative duties as assigned.

Requirements:

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and confidentiality when handling sensitive information.