Description

Provide support to the accounting department and Chief Financial officer in day-to-day functions and activities.

Position Responsibilities:

· Assist property managers with the preparation of budgets, reconciliations, and escalations.

· Coordinate activities associated with new clients (e.g., welcome packages, gifts, etc.)

· Maintain tenant improvement files and contracts.

· Assist with tenant or construction calls.

· Copy invoices and file in corresponding folders.

· Answer the telephone using standard company procedures.

· Draft, proofread and send correspondence and notices.

· Provide administrative support to other departments as needed. 

· Act as a badged escort for visitors, vendors, etc.

· Assist with work order follow-up, in-person, as needed.

· Assist with cleaning and quality control inspections. 

· Maintain/manage all related office manuals, files, computer files, and maintenance contracts

Requirements

Essential Skills & Education/Experience Requirements 

· Excellent organizational/multitasking skills 

· Detail oriented and organized individual

· Knowledge of Property Management Accounting Systems 

· Working knowledge of QuickBooks

· Working knowledge of Microsoft applications

· Excellent communication skills, verbal and written

Physical Demands/Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions:

· Physical Demands: While performing the duties of this job, the employee is required to walk; sit; stand; use hands; fingers; reach with hands and arms; stoop; talk or hear. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

· Work Environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is minimal. 

General Sign-Off:

· The employee is expected to adhere to all company policies.

· Adhere to policies and procedures relating to all compliance laws and regulations defined by industry standards.