Essential job Functions:

Administration

• Provide daily administrative support to the Manager, HR Administration and Executives.
• Order office supplies, Mitsukoshi Letterhead and Envelopes, Business Cards and toner for copier
• Send/Receive mails, FedEx, UPS, and distribute them internally
• Answering phone calls
• Tracks proposal ID which includes log number, e-mail requester and filing.
• Assists HR with W2 distribution, Insurance Open Enrollment and etc.
• Liaison between WDW and Mitsukoshi with regards to clearance, Disney complimentary items, name tag, employee clearance, main gate passes and replacements.
• Assists with Cultural Representatives’ relocation preparation, departure preparation, exit interview and Early Terminations.
• Put together packets for new CRs, order food for arrival meetings / trainings, assist I-9 and social security paperwork.
• Assist with CR payments for housing and insurance extension.
• Work with immigration lawyer to help get Visas for non-cultural rep employees.
• Advise HR of visa expiration dates.
• Assist with HRIS system updates.
• Tracks employee locker assignments.
• Other duties and responsibilities as required.

Recruitment and Staffing:

• Coordinate and schedule interviews with candidates.
• Assist in the onboarding process for new hires, including paperwork, orientation, and training logistics.

Employee Records Management:

• File, maintain accurate and up-to-date employee records.
• Ensure compliance with data protection regulations.

HR Policies and Procedures:

• Help in the development and implementation of HR policies and procedures.
• Ensure employees are aware of and adhere to company policies.

Employee Relations:

• Act as a point of contact for employee questions and concerns.
• Assist in resolving employee relations issues and conflicts.

Compliance:

• Ensure compliance with labor laws and regulations.
• Assist in the preparation of reports for regulatory bodies.

HR Communication:

• Facilitate internal communication related to HR policies and initiatives.
• Contribute to the creation of HR-related content for internal communication channels.

Event Coordination:

• Assist in organizing company events, such as holiday party, meal programs and employee recognition programs.

Qualifications:

• High School diploma and minimum one-year administrative experience.
• Strong computer skills including proficiency with Microsoft Word and Excel.
• Bi-lingual Japanese Required

This position plays a crucial role in supporting the Human Resources department by executing various administrative and coordination tasks. This position requires a detail-oriented individual with strong organizational and communication skills. The HR Associate assists and contributes to the overall success of the HR team.

Mitsukoshi USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Mitsukoshi USA is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity