Job Title: Marketing Project Coordinator
Job Overview: Join our team as a Marketing Project Coordinator and become a key player in driving the success of our marketing projects and initiatives! We are seeking a dynamic individual who thrives in a fast-paced environment and possesses a key eye for creativity, branding, and aesthetic appeal.
In this role, you will be instrumental in coordinating all aspects of our marketing projects. Advertising (print & digital), Branding, Packaging, Product Presentation, Social Media & Communications are some of the types of projects you will be working on.
From managing projects within Azure DevOps to responding to internal and external requests, updating project scopes, and collaborating with cross-functional teams, you will play a pivotal role in ensuring the seamless execution of our marketing strategies.
We're looking for someone who not only brings exceptional organizational and detail- oriented skills to the table but also possesses a strong understanding of branding and aesthetic principles. Your creative flair and ability to contribute to the implementation of visually appealing marketing materials will be invaluable in elevating our brand presence and driving engagement with our target audience.
As a collaborative team player, you'll have the opportunity to work closely with various stakeholders, providing input and insights while also being receptive to direction and feedback. Your ability to effectively communicate and follow through on tasks will be essential in maintaining project timelines and delivering high-quality results. A team player with the ability to recognize when to lead has the opportunity to make an impact in this department and across the business.
If you're ready to take on multifaceted role where you can unleash your creativity, contribute to impactful marketing initiatives, and collaborate with a passionate team. Then we want to hear from you! Join us in shaping the future of our sustainable performance design brand and making a lasting impact in the industry.
Responsibilities:
Project Management:

• A natural communicator: you will represent the business verbally and in writing demonstrating a broad understanding of the company's history, product lines, and brand verticals.
• You will be an MVP for VIPs: You will be meeting, speaking and working with people across Valley Forge and across our incredible industry. From submission for awards and coordination of new product releases this role will keep you interacting with others regularly.
• Using technology to create visibility: You will efficiently project manage all marketing projects within Azure DevOps ensure the completion and update of projects, adapting to changing scopes and requirements.
• You are dependable: Serving as the primary point of contact for all marketing requests- responsible for receiving, prioritizing, and inputting both internal and external requests into Azure DevOps for immediate action & execution.
• Always looking to win the race: You will proactively identify opportunities to streamline workflows and improve project efficiency.
• Left Brain & Right Brain: Participate in the production process for marketing campaigns, ensuring seamless execution.
• Shopping: Collaborate with external vendors for marketing initiatives and/or quickly compare and contract online vendors, ensuring the purchase(s) of the highest quality most sustainable products that meet various project needs. This is for projects like trade shows, photoshoots, company events, awards & recognition, and stocking of marketing supplies (among others).
• Nerd out: Research and become the trusted source for new ideas, new products, and new partnerships to contribute to the execution of marketing campaigns.
• Client Recognition: Collaborate with Sales Team and Operations Team to provide clients and partners thoughtful thank-you gifts, unique notes, personalized care packages, and other demonstrations of appreciation.
• Versatile Problem Solver: Embracing Challenges of Any Scale Fully understand macro-planning by overseeing the broader picture of each project phase while ensuring that the smaller steps are executed well and on-time.
• Optimistic & Proactive Your attitude is always "can do" and there are no tasks above or below you - or missing from this job description that you won't embrace if it creates raving fans.
• Presentation support: Create and update presentations - in various forms - for internal and external use, ensuring brand consistency, education, and impact.
• Social Media planning, collaboration and development of posts including verbiage and images that are on-brand and attract attention building the VFF following. Quarterly preparation for IG, FB & LI that creates a structure for our feeds while leaving time and space for you to include casual on-brand photography for fast messaging that makes an impact.
• A Master of Composition & Aesthetics will have a good eye and the confidence to take photos of people and product when you see the opportunity to snap something fast that could be used for VFF PR.
• Visual Enhancements: Illuminating VFF's Image Light editing of photos may be assigned.
• Other duties may be assigned.

Azure DevOps Dashboard Editing:

• Edit and customize dashboards within Azure DevOps to meet evolving project and team needs.

Documentation and SOPs:

• Develop and update Standard Operating Procedures (SOPs) to streamline processes.
• Maintain comprehensive documentation for all marketing projects and processes.

Expense Management:

• Upload and track expenses using Microsoft Dynamics, ensuring accurate and up-to-date records.

Requirements:

• Advanced knowledge and proficiency in MS Outlook, Word, Excel, and PowerPoint
• Proficient in Adobe PDF, Adobe Suite (specifically Photoshop and Illustrator), Render software
• Photography experience including shooting an iPhone
• DevOps, Salesforce, and Microsoft D365 knowledge is added bonus.
• Strong goal orientation and commitment to project/task completion
• Excellent time management and prioritization skills
• Embodies a pragmatic approach to problem-solving.
• Adaptability to new situations
• Thrives in high-pressure environments and excels in meeting challenging deadlines.
• Exceptional communication and organizational skills
• Ability to multi-task and possess strong note-taking skills.
• Project management software experience (Wrike, Asana, Trello, DevOps, etc.)
• Must have a minimum of 2 years' experience in a similar role and or tasks