ABOUT US

Vista Hill is a nonprofit organization that has been helping San Diegans live better lives since 1957! Our programs range from substance abuse, mental and behavioral health, early intervention and preventive work, to long-term special education and training for individuals with developmental disabilities. We can be found assisting families in very difficult situations in many of our communities large and small, rural and suburban. You will see our caring staff working with challenging populations that most other agencies shy away from in areas that are conveniently located to the people we serve.

At Vista Hill we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

THE PROGRAM

The Stein Adult Day Programs serve individuals that have developmental disabilities to teach them basic life skills by supervising them on daily "outings" and activities. The work environment is challenging but rewarding. We are a caring organization with room for advancement. We have Adult Day Programs in Chula Vista, La Mesa, Kearny Mesa and San Diego. We are currently hiring a Site Coordinator at the Chula Vista location. See more at www.vistahill.org.

POSITION

This position is for the La Mesa location, 20 hours a week 7:30am - 11:30am.

The Administrative Assistant performs high-level clerical functions to support the Program Manager, program staff, clients and involved agencies. Ensures records are assembled and maintained securely. Schedules appointments, coordinates reports and orders. Ensures data entry is timely & accurate to meet program needs.

Duties include:

• Provides day-to-day clerical assistance to the Program manager & department. This includes accurate data entry, filing, ordering supplies, mail, making copies, faxes/scans, etc.
• Assists with audit preparation and contract requirements.
• Communicates program information to staff, clients and caregivers.
• Maintains safe and secure physical environment for clients and employees.
• Maintains records of staff training & certifications.
• Respond to inquires as able or directs to proper respondent.
• Maintains office filing system.
• Create/sends out reports and communications as needed.
• Coordinates solving problems between program and third parties as necessary.
• Coordinates Program meetings.
• Tracks program outcomes.

REQUIREMENTS

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
• Employee must have computer knowledge and experience with office equipment.
• Proficient in typing is required.
• Some programs may require bilingual abilities. Bilingual Spanish is preferred.
• Medical billing experience helpful.
• Must pass background check, drug test, TB test and COVID vaccine requirements.

HOURS

20 hours, Monday – Friday 7;30am - 11:30am

PAY

$18 per hour.

This is a starting rate and may be adjusted up based on education and experience.

Current Vista Hill employees in these job titles for 2024 are paid $18.00 - $22.00 per hour.

BENEFITS

Employees working over 30 hours a week receive employer-paid benefits, including medical, dental, vision, paid time off (vacation and sick leave), paid holidays, employer-paid pension and clinical supervision (if applicable). Some programs qualify for student loan forgiveness programs.

Employees who work less than 30 hours a week do not qualify for healthcare benefits.

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 30 per week

Benefits:

• 401(k)
• Employee assistance program
• Paid time off
• Referral program

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)

License/Certification:

• CA Driver's License (Required)

Work Location: In person