Important Recruitment Information for this vacancy: Req.#212887

Agency Information

Kansas Department of Corrections

714 SW Jackson, Suite 300

Topeka, KS 66603

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About the Position: Admin Specialist - Reentry, Req.#212887

This position will be located at our Lansing Correctional Facility, in Leavenworth County.

Who can apply: Applicants who meet the minimum requirements

Classified/Unclassified Service: Unclassified Service

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: 8:00 AM - 5:00 PM, Monday through Friday

Eligible to Receive Benefits: Yes

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Compensation: $32,760.00 to $37,980.80/Annual ($15.75 to $18.26/Hr.)*

• Salary can vary depending upon education, experience, or qualifications. Though this position is unclassified, pay is equivalent to classified Pay Grade 21, Steps 6-12.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

This position provides administrative/clerical support to the Program Manager, and other staff when directed. Tasks will vary among developing and refining office procedures to being part of large-scale projects. The incumbent ensures that information is safeguarded from unauthorized access and improper disclosure and is shared consistent with applicable statutes and regulations regarding privacy and confidentiality.

Job Responsibilities may include but are not limited to the following:

Provides general administrative support to the Program Manager, including assisting in planning statewide events, monitoring internal email groups for accuracy, processing mail, responding to inquiries by email, mail and phone, maintaining supplies and equipment, and otherwise tending to the administrative needs of the division.

Serve as liaison to Human Resources and fiscal divisions, including tracking all necessary time sheets and leave information as directed, for staff; making all SMART entries for travel, supplies, materials, and other items purchased; and interfacing with those two divisions as needed to ensure all information is exchanged as needed, and that Reentry staff are in compliance with requirements of those divisions.

Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public. Create presentations; prepare and publish documents for web sites and maintain existing web site pages. Uses internet for researching information

Supports the collection of data as requested, tracking referral and outcomes, including related to the Substance Abuse Program, Housing Specialist, fidelity audits, reentry/release plan audits, and otherwise, as directed. This includes setting up Excel or Access files; pulling data from Athena or other KDOC systems; recording/entering data from referral and data collection forms; and collating and reporting this information to the Executive Director and Division Directors.

Provides support as directed for the programs and services managed by reentry, including; processing requests for information regarding benefits (SSI, TANF, education, etc.), driver’s license status, SS cards, veterans benefits, or other services and resources, as directed; communicating with providers and staff as needed to coordinate the delivery of services. This position also assists in preparing packets and recording results from the Sex Offender Override Committee, the Multi-Discipline Team, the supportive housing teams, and other inter-discipline work groups, as directed.

Other duties and projects as assigned

Qualifications

Minimum Qualifications:

Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

Advanced knowledge of Excel, including setting up databases and preparing reports.

Knowledge of KDOC Systems.

Technical writing experience.

Experience handling fiscal and/or human resources issues.

Experience providing support to programs and/or multi-discipline teams.

Experience working in a role with access to confidential information.

Post-Offer, Pre-employment Requirements: Must possess and maintain a valid driver's license. Must pass a criminal history records check.

Recruiter Contact Information

Name: Alyssa Cabello

Human Resource - Recruitment Manager

Email: Alyssa.Cabello@ks.gov

Name: Daniel Cline

Human Resource - Recruitment Coordinator

Email: Daniel.Cline@ks.gov

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

  • Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

  • Email – sent to the Preferred email on the My Contact Information page

  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Tax Clearance Certificate
• College Transcripts (if applicable)
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF”

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance within 10 days following the offer of employment by accessing the Kansas Department of Revenue's website. In the event that an individual who has been offered employment cannot provide proof of a tax clearance certificate, the individual will be required to enter into a payment plan with KDOR and remain current on such payment plan or make other arrangements with KDOR to achieve the tax clearance required under Executive Order 2004-03. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate to the hiring agency. If you need assistance with the tax clearance, please contact 785-296-3199.

Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.