Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

* This position is required to report to our West Hollywood office with no remote or hybrid options*

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Entry level candidates will not be considered for this role. All applicants are expected to have relative work experience in the Entertainment Industry or another field supporting high networth individuals in a fast paced environment.

Job Essentials, Responsibilities, Duties

Attend meetings and calls with Executive

Coordinate and confirm scheduling of meetings/calls; maintain/update calendar for Executive

Receive and screen visitors/incoming calls to determine priority and provide detailed notice with information necessary to accurately execute meetings

Coordinate travel arrangements, prepare itineraries, confirm details and communicate finalized agendas

Enter time in company's timekeeping system accurately and consistently for self and Executive

Maintain client relations, accommodating client requests, inquiries, and concerns as necessary

Accommodate clients and trusted advisors in the absence of Executive

Track and update logins, passwords, and all sensitive information as instructed

Maintain Executive's open items list

Assist Leader with ad hoc tasks as assigned

Assist in creation and implementation of programs to support key strategic initiatives furthering growth of the firm and staff

Maintain a high level of working knowledge in Excel and basic accounting software systems

Perform clerical accounting functions as necessary

Keep up to date and familiarize yourself with all accounting-based company policies and procedures

Execute decisions, organize and delegate work to staff in the absence of the Executive as necessary

Perform various highly sensitive and confidential executive and administrative support tasks as requested

Responsible for execution of client ancillary support tasks and projects as directed by accounting team or Executive

Scan, file and other basic administration to support staff and managers

Point person to coordinate with all automobile, vehicle, equipment, acquisitions and sales

Execute ad-hoc administrative assignments and manage projects as assigned

Maintain professional communication with clients and Trusted Advisors

Run internal direct report team meetings

Prioritize matters and tasks for the team; effectively communicating updates to appropriate parties, and solicit assistance where needed

Coordinate and maintain accurate and organized records of all client possessions and assets such as credit cards, registrations, important documents, etc.

Maintain client master login list

Manage team phone as defined by the company policy

Ensure insurance renewals happen by managing the projects

Assist with completion of all applications or client forms

Assist with vendor management

Assist with insurance claims

Assist with insurance renewal applications

Assist with real estate applications and paperwork

Assist with vehicle purchase applications and paperwork

Assist with vendor relationships

Complete fulfillment forms and/or vendor start paperwork Specific Job Knowledge, skills, and Abilities

Strong project management and organizational skills

Superior verbal and written communication skills

Qualifications

10 years of working as an executive or personal assistant to a high level executive preferred

10 years working in office/client service administration or management preferred

Bachelor's Degree or 7 years of relevant experience required

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.