This position of Executive Assistant to the Superintendent plays an important role in maintaining positive public relations with staff, students, parents and the community. The individual in this position performs a variety of duties, administrative and resource support for the Office of the Superintendent. This position is a primary liaison between Administrators, students, parents, other staff, community, and special interest groups and will perform a highly advanced level of secretarial and administrative support duties. The Executive Assistant for the Superintendent may be the lead for scheduling disciplinary hearings, readmission conferences, and discipline training for school staff and shall maintain all records within these areas. This position will handle a broad scope of student, employee, parent, school, and District confidential information. The individual in this position will be required to exercise independent decision-making abilities and make decisions within parameters established with Administrators, handle multiple time-sensitive tasks, and resolve difficult and/or delicate student, parent, staff and community issues. Excellent judgment, human relations, and organizational abilities are required. This position responds daily to a wide variety of telephone calls, many of which require the ability to manage conflict, problem-solve, and exhibit a high degree of confidentiality. This position creates and types correspondence and forms, maintains databases, records, and files, tracks budget information, monitors and adjusts policy recommendations, and performs a variety of secretarial and administrative support functions. This position requires knowledge of the district and its operation, policies and procedures. Excellent word processing and data processing skills are required.

ESSENTIAL DUTIES & RESPONSIBILITIES

- Provide support to the Superintendent on Board-related matters including attendance of Board meetings, board agenda creation, meeting setup, minutes, and other duties as necessary.

- Lead for handling requests for disciplinary hearings, coordinates scheduling of hearings, notify all parties of times and dates of hearings, and maintain records of disciplinary hearings for the district.

- Prepares district reports for expulsions, emergency expulsions, and long-term suspensions.

- Handles requests for student readmission conferences, coordinates scheduling of conferences, notifies all parties of times and dates of conferences, and maintains records of student readmission for the district.

- Responds to telephone calls directed to the Office of the Superintendent.

- Provides training to District staff regarding discipline issues.

- Responsible for initiating updates to all policy and procedures as recommended by WSSDA.

- Manage conflict and assist the caller in reaching a resolution. The position will assist parent and patron calls which will require the ability to exhibit the desire and expertise to problem-solve questions posed by a diverse representation of students, parents, staff, and administrators.

- Composes routine and confidential correspondence for supervisory signature requiring expert grammar, spelling, and punctuation.

- Creates and types correspondence and forms, maintains databases, records and files, tracks budget information and performs a variety of secretarial and administrative support functions.

- Creates, types, photocopies, and distributes correspondence, forms, and reports.

- Maintains the calendars and schedules for meeting rooms, etc. for the Superintendent and the Board.

- Files materials and correspondence of a confidential nature.

Job Type: Full-time

Pay: $91,670.00 - $100,172.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Gig Harbor, WA 98332: Relocate before starting work (Required)

Work Location: In person