Our Mission:

Hearth is a non-profit organization dedicated to the elimination of homelessness among the elderly. This mission is accomplished through a unique blend of prevention, placement, and housing programs all designed to help elders find and succeed in homes of their own. To this end, all housing operated by Hearth provides a creative array of supportive services that assist residents to age with dignity, regardless of their special medical, mental health, or social needs. Hearth believes these goals are best accomplished through respect for elders and staff, with the desire to see both achieve their highest degree of potential.

Overview:

The HR Administrator is a key member of the Human Resources team, responsible for organizing, maintaining, and updating employee records and internal databases. This role involves preparing HR documents, revising company policies, and ensuring legal compliance. The HR Administrator will act as a liaison between the organization and external partners, such as benefit partners, and participate in various HR projects.

Duties and Responsibilities:

- Organize and maintain digital/ paper personnel records.

- Update all databases with employee information such as leaves of absence, certificates, and training

- Prepare essential HR documents, including employment contracts and new hire guides.

- Revise and update company policies to ensure compliance with current laws.

- Answer employee queries related to HR issues.

- Process payroll and benefits information, and respond to employee inquiries regarding payroll and benefits

- Provide support on special projects, such as employee surveys and policy development

- Serve as the first point of contact for HR-related inquiries, ensuring high levels of confidentiality.

- Create regular reports and presentations on HR metrics, such as turnover rates and departmental hiring trends.

- Participate in HR projects, such as organizing job fairs or other recruitment events.

- Must participate in the Employee Resource Group, assist in its facilitation, and manage communication, including sending email reminders and updates.

- Supervise and streamline the new employee onboarding process, prepare offer documents, and conduct orientation sessions, process background checks, and other pre-employment screening procedures.

- Schedule and coordinate job interviews, screen candidates, and assist in shortlisting.

- Research and suggest training and development opportunities for employees.

- Respond to emails and phone calls, take meeting minutes, and handle confidential documents and reports.

- Perform other related duties as assigned, depending on organizational needs and changes.

Key Qualifications, Skills, and Abilities:

- Bachelor’s degree in Human Resources, Business Administration/ related field or equivalent experience

- Previous experience in an HR role, such as an HR Assistant or Coordinator

- Knowledge of federal, state, and local employment laws

- Strong organizational skills and attention to detail

- Excellent communication and interpersonal skills

Additional Qualities:

- Strong analytical, problem-solving, and organizational skills.

- A self-starter with high integrity and the ability to work well under pressure.

- Represents the organization professionally to the community, vendors, and internal personnel.

- Typical full-time work schedule is Monday through Friday, with employment contingent upon successful completion of pre-employment background checks and professional references.

Benefits:

- BCBS HMO plan (includes $2,000 Health Reimbursement benefit for deductible expenses)

- BCBS Dental plan ($1,500 annually w/rollover benefit of $500 depending on balance)

- MA PFML, Short-term disability and Long-term disability coverage (Employer paid)

- Life Insurance ($50,000 benefit - Employer Paid)

- Retirement Savings Plan (401k) – 3% match

- Flexible spending accounts (medical, dependent care, transportation)

- Generous Earned Time Benefit

Equal Opportunity Employer:

Hearth is an equal opportunity employer and is committed to diversity, equity, and inclusion in all aspects of employment. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Microsoft Office: 2 years (Required)

Ability to Commute:

• Boston, MA 02118 (Required)

Work Location: Hybrid remote in Boston, MA 02118