GRANTS ADMINISTRATOR
Department: 511 - Community Development
EEO Class: ProfessionalFLSA Status: Exempt
Position Overview
The Grants Administrator directs work in the area of the City's Grants activities as they relate to Local, State and Federal Guidelines and Regulations.
Work involves responsibility for assisting in planning, organizing, and directing all programs and activities of the Community Development Department and other related projects. Supervision is exercised directly, or through subordinates, over a professional, technical and clerical staff. Work is performed with wide latitude of judgment, independent and technical action under the general administrative direction of the Director of Finance and Accounting, and within the framework of the policies of the City Council, Local, State and Federal regulations. Work is reviewed through conferences, reports and audits of the effectiveness of programs and results achieved.
Essential Job Functions
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
•Provides staff assistance to Director of Finance and Accounting, Mayor, City Council, boards and committees as required.
•Performs a variety of administrative tasks such as preparation of the City's Community Development Block Grant (CDBG) / HOME Program applications, monthly, semi-annual and annual reports. Oversees the administration and management of the CDBG and HOME programs.
•Monitors the effectiveness of the City of Gulfport's various Local, State and Federal Grants and programs to ensure the all applicable Federal and State and Local laws and regulations are being adhered to.
•Monitors the progress of all sub grant recipients to ensure program effectiveness and compliance.
•Keeps abreast of current rules and regulations issued by federal, state, and local funding sources to assure the City's compliance.
•Prepares responses to monitoring visits and audit reports.
•Assures contract compliance with all laws, guidelines, and regulations imposed under grants and local City codes and ordinances are being met.
•Supervises the Housing Programs and Homebuyer Assistance Programs to ensure all applicable Federal Regulations and local City codes and ordinances are being met.
•Coordinates the preparation of reports required by grant funding sources.
•Assists the City Administration and Directors in planning and developing strategies to maintain and upgrade the standard of living in the City.
•Supervises staff as assigned.
•Advises the Director of Finance and Accounting and City Administration in the formulation of sound policy decisions and procedures.
•Reviews and approves requisitions, check authorizations, and deposit vouchers as related to specific programs and projects funded and administered through the Community Development Department.
•Coordinates the administration of grant implementation activities to assure final completion, compliance, and other data required to accurately audit and monitor the fiscal operation of the community development department.
•Provides external auditors and monitors all fiscal records, documentation, instructions, ledgers, journals, and other data required to accurately audit and monitor the fiscal operation of the department and the various local, state and federal programs.
•Updates, and enforces an internal procedures manual to maintain good internal control systems, provides for separations of duties, and safeguard the assets of the City.
•Performs related work as required.
Knowledge, Skills and Abilities
Must posses required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
•Through knowledge of modern theories, principles, and practices of Community and Economic Development and/or other major Federal Funding Programs.
•Through knowledge of grant writing and development and identification of potential funding resources.
•Ability to communicate effectively orally and in writing and to prepare clear and concise reports.
•Ability to supervise the work of subordinates.
•Hands-on experience with HUD'S IDIS program.
Education and Experience
Degree in public administrations, business administration, accounting, or equivalent graduate study or degree. Must have five years experience in working with HUD programs or grant administrations and program management, including two years at administrative levels. Ten or more years of experience working with HUD programs or grant administrations and program management with five or more years at administrative levels may be substituted for education requirement. Combination of education and experience will only be considered if experience is more than 10 years.
Required Licenses or Certificates
None.
Physical Demands and Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical requirements include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting and kneeling to perform the essential functions. Working conditions are both indoors and outdoors.