Organization Summary

The LA Conservation Corps (the Corps) is a private, non-profit organization that has been helping at-risk young people develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for all of us in the greater Los Angeles area.

Mission
The primary mission of the LA Conservation Corps is to provide at-risk young adults and school-aged youth with opportunities for success through job skills training, education and work experience with an emphasis on conservation and service projects that benefit the community.

Position Summary

The Los Angeles Conservation Corps’ Finance Grants Management team is responsible for managing all financial aspects of the Corps’ 140 grant awards and contracts, including invoicing and preparation of support documentation, receivables collections, grant budgeting, grant financial tracking and reporting, and fiscal compliance with grant and contract requirements.

Reporting to the Sr. Director of Afterschool Programs, the Grant Administrator is responsible for grant and contract analysis, invoicing, monitoring, and reporting, and assist with collections and grant budgeting for the Afterschool Program. This position interfaces externally with funders to ensure accurate timely invoicing and smooth monitoring visits, and with program personnel to ensure optimal grant financial performance. Qualified candidates must have a minimum of two years of experience in accounting, government grant invoicing, and fiscal grant compliance in a non-profit environment. Other job-related duties may be assigned, as needed.

Essential Functions

• Assists with a portfolio of grants and contracts and is responsible for all fiscal compliance activities related to that portfolio.
• Maintains a thorough knowledge of all grant and contract fiscal guidelines, financial reporting deadlines, invoicing frequency, and support documentation requirements.
• Participates in grant implementation meetings with program staff to ensure that all grant reporting, invoicing, and invoice support documentation requirements are consistent with systems capabilities.
• Prepares and submits monthly and quarterly invoices and periodic reports to funders, accurately and on a timely basis.
• Works with other finance, compliance, and accounting operations staff toreview and reconcile accounting entries to accurately charge costs to specific projects.
• Collaborates with program directors and managers with validating invoice transactions for final billing.
• Generates monthly pre-billing analysis reports in support of the preliminary revenue estimate calculation.
• Analyzes grant financial performance to budget and communicates the results with recommendations for corrective actions to program and project managers.
• Coordinates with program staff in the development of grant budgets and grant budget modifications.
• Coordinates grant related expense reclassifications with program staff, accounting operations, and the payroll department.
• Performs other duties as assigned.

Please note that this job description is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice.

Due to the organization’s response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements.

Minimum Requirements/Qualifications

• Demonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful two-way communication.
• Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
• Demonstrate strong time management skills and a high level of attention to detail.
• Demonstrate a high level of accountability, responsibility, and dependability.
• Demonstrate teamwork through cooperation and collaboration with others.
• Demonstrate a positive attitude, self-discipline and self-awareness.
• Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.
• Ability to accept, direct and perform responsibilities and assigned tasks as a project team member in support of the overall project.
• Ability to explain policies, procedures, directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.
• Ability to structure tasks, establish priorities and set goals.
• Ability to effectively perform the physical requirements of the job, as well as train others.
• Ability to effectively provide presentations, work demonstrations, and instruction to others to promote and establish of culture of safety.
• Ability to balance competing priorities and multiple stakeholders.
• Ability to work independently.
• Intermediate level of computer skills (Microsoft Office environment) including Excel, Word, PowerPoint, and Internet research.
• High level of interpersonal skills, integrity and the ability to keep information confidential.
• Uses good judgment, evaluates alternatives in the achievement of quality outcomes.
• Results-/Solution-oriented; flexible.
• Passion for the Corps and ability to articulate its mission.

Education/Experience

• Bachelor’s degree in finance or accounting or comparable work experience and a minimum of two years minimum experience in accounting, government grant invoicing and fiscal grant compliance in a non-profit environment, required.
• Advanced financial and management reporting skills; demonstrate knowledge and understanding of proper accounting treatment for accounts receivable transactions and activities; highly organized with the ability to manage multiple priorities and deliver assignments on time., required
• Familiarity with Sage Intacct accounting software and familiarity with various federal, state, county, and city grant financial requirements and systems, preferred.

• Other Requirements
• Must be COVID-19 vaccinated and be able to provide supporting documentation.
• Attend events and meetings in the community to support the program. This can involve working Saturdays or Sundays, as needed.
• California Class C Driver’s License, validation of driving record for commercial policy insurability per the requirements of the state of California.
• Occasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California. Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.
• Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility)
• Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.
• Reference checks will be conducted. Employment is contingent upon receipt of acceptable references.

Salary and Benefits

• $25.78 - $32.33/hour (reflects the entire pay range); a starting wage higher than $25.78 per hour is based on a level of experience and education that exceeds the minimum requirements and is commensurate with the compensation scale (salary range).
• Medical, Dental, Vision Benefitswith93%employercoverage of costs for employee and 79% coverage for additional family members.
• 3 weeksofvacationaccrued per year;11paidHolidays and80 hours of sicktimeaccruedper year.
• 401k retirement plan with match of up to 3%.

Internal Application Procedure

Internal applicants must review the Transfers/Promotions guidelines and complete a LA Conservation Corps Transfer/Promotion Career Opportunity Application within three (3) working days of the “Posting Date.” This information can be requested from the Human Resources Department. The internal application should be submitted to Human Resources by the Internal Closing Date or within three (3) working days of the “Posting Date.”

External Application Procedure

Upload cover letter and resume. The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.

You will be requested to complete an application at a later date if you are chosen for an interview. Based upon a review of your application and supportive information, applicants will be considered for the interview portion. The interview will cover education and experience requirements. Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.

AAO/EEO Statement

It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.

LA Conservation Corps

Equal Opportunity Employer

www.lacorps.org