Administrative Assistant - Mid-Level

9 – 12 month contract; potential to extend and Convert to FT.

Marlborough, MA 01752

Hybrid (2 days in the office and 3 days remote)

30-35 hours a week.

Required:

4-8 years database experience

Responsibility:

• Completes Community Relations Field & DC grant funding requests as well as the Foundation response to all submitted Brand funding inquiries
• Supports the execution of other grant programs as needed (i.e. Associate Nominated Grants program and Opportunistic grants program)
• Reviews and vets nonprofit organizations’ grant applications to validate eligibility for funding under Client's Foundation Guidelines
• Serves as a resource for database questions from external partners, including nonprofit grantees and applicants, and is the point of contact for external troubleshooting
• Supports the Brand Team in tracking and monitoring grant budgets
• Other duties as assigned

Requirements:

• Ability to navigate systems and maintain database/reporting
• Excellent attention to detail with an ability to prioritize tasks and responsibilities across several Teams and projects
• Self-reliant and self-motived, with the ability to work autonomously to achieve results
• Great teammate with excellent interpersonal and communication skills

Minimum Job Skills required to perform this job:

• Excellent interpersonal skills, written and verbal communication skills
• Excellent attention to detail
• Experience with database management and/or data analytics
• Experience working in highly collaborative setting with multiple levels of stakeholders
• Ability to be flexible and navigate multiple processes and workstreams at the same time
• Strong customer relations skills
• Decision-making and problem-solving skills
• Proficient with Word, Excel, and Powerpoint

Preferred Skills:

• Knowledge of the nonprofit sector
• Experience with GIFTS, IGam preferred

Job Type: Contract

Pay: $42.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Grants: 1 year (Required)
• GIFTS/ IGam: 1 year (Required)
• Community Relations: 1 year (Required)

Work Location: Hybrid remote in Marlborough, MA 01752