Assistant Commercial Property Manager (NJ)

A well established and active real estate development and management company is seeking an enthusiastic, conscientious and well-organized Assistant Commercial Property Manager who has the ability to work in a fast-paced environment. This position is an in-person/office position, assisting the Commercial Property Manager with managing the day-to-day operations of a portfolio of commercial properties. The position emphasizes positive response to the concerns of tenants while assisting in protecting and increasing the value of the properties through a proactive maintenance program.

RESPONSIBILITIES

· Inspect each property on a regular basis to determine the efficiency and effectiveness of all personnel (including third party vendors).

· Secure bids for service contracts for assigned properties. Prepare bid specifications, solicit competitive bids and make recommendations regarding contracted services to the Commercial Property Manager.

• Select vendors and contractors, draft and negotiate service contracts, provide quality control oversight, measure compliance to contractual standards and liaison as needed between tenants and service providers.
• Coordinate any necessary site visits between tenants and vendors, inspectors, etc.

· Work with Operations and maintenance staff to execute goal completion, initiatives, programs and objectives at respective properties.

• Assist with facilities management, tenant build-outs and capital improvement projects.
• Develop, maintain and coordinate implementation of property manuals within the portfolio.

· Maintain current files/spreadsheets containing, but not limited to tenant and vendor certificates of insurance, tenant emergency notification information, building life safety security procedures, as-built drawings, building certificates of occupancy, warranty manuals and other records required for the efficient operation and administration of the portfolio.

EDUCATION & EXPERIENCE

• Minimum of 2 to 3 years of property management experience in a commercial office environment.
• Candidate must have superior computer skills, including Microsoft Word, Excel, Project, etc.
• Experience with RealPage property management software a plus.
• Must be able to work independently and be self-motivated, while communicating effectively with management.
• Candidate must possess excellent verbal and written communication and organizational skills.
• Candidate must be resourceful, and detail oriented with good analytical skills.

Salary: $60,000.00 per year