Division Administrative Assistant at Battelle Energy Alliance dba Idaho National Labora in Idaho Falls, Idaho, United States Job Description Idaho National Laboratory is hiring an Administrative Assistant to work in our Infrastructure Transformation Program department. Our team works an onsite 9-80 schedule located out of our Research and Education Campus with every other Friday off. You will be the source for administrative and technical knowledge for questions and issues to support organizational objectives, and you will provide direct administrative support to multiple managers and staff. You will report directly to the Program Director of Infrastructure Transformation. Responsibilities Include: Utilize knowledge and ingenuity to resolve complex problems within the area of administrative/technical activities. Monitor, organize, and balance administrative/technical work. Complete tasks alone or on a team with support and instruction to accomplish a variety of self-initiated or directed work activities. Collaborate with management, peers, co-workers, and customers across the laboratory. Interact with external customers to support organizational objectives. Provide administrative responsibilities to the Department Manager and staff, including composing/preparing internal and external correspondence, reports, and presentations. Handle procurement duties using Ariba or government credit card (i.e., office supplies, publications, software/hardware subcontracts, service subcontractors, materials for projects) Arrange meetings and conference rooms. Assist and attend Department meetings as requested by management. Prepare presentations, handouts, and meeting notes. Receive and communicate phone messages. Maintain calendars. Prepare, monitor, and coordinate travel and expense reports. Schedule vehicles for use by organization. Facilitate personnel moves, phone requests, and other maintenance and service requests. Ensure employee timesheets are submitted on time for manager approval. Perform record coordination and maintenance of files and filing systems in compliance with the Uniform File Code System. Initiate, submit, and monitor DCR's and prepare revisions to documents and technical writing per requests. Help mentor other administrative assistants. Minimum Requirements: AS0300: High school diploma and 4 years of administrative-related experience. Demonstrated experience using standard office software and equipment. Understanding of office support responsibilities and ability to apply procedures and direct and delegate workflow of others. Demonstrated experience interacting positively with staff and clients of all levels. Experience resolving and advising management on administrative issues. Demonstrated experience recognizing organizational flow and reporting requirements. Job Information: Salary Grade: AS0300 - 150 ($45,156 - $72,228) You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment. Work is performed onsite. Benefits: Medical, Dental, Vision, and Flexible Spending Accounts 401(k) with a 4.2% employer contribution and up to 4.8% match Paid time off (personal leave) Employee Education Program (tuition assistance) Comprehensive Relocation Package Benefit eligibility subject multiple factors, including employment status and position classification. /INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,800 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions./ Selective Service RequirementsTo be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see Equal Employment OpportunityIdaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply. Reasonable AccommodationWe will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Other InformationWhen applying to positions please provide a resume and answer all questions on the following screens. Applicants who fail to provide a resume or answer the questions may be deemed ineligible for consideration. INL does not accept resumes from third-party vendors unsolicited. Job: Business Services Assistant Organization: Facilities & Site Services (Jxxx) Title: Division Administrative Assistant Location: ID-Idaho Falls Requisition ID: 20798 To view full details and how to apply, please login or create a Job Seeker account