Responsibilities :

• Receive and transfer phone calls
• Update and manage calendars
• Process invoices
• Maintain vendor relationships
• Order and set up catering
• Order office supplies and materials
• Handle conference room requests
• Handle access & ID badges for employees
• Act as a point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Keep up with office supply inventory
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Organize and maintain the office filing system

Requirements :

• 1 years of relevant experience
• Ability to interact comfortably and effectively with employees of the company at all levels, including Senior Management
• Ability to interact comfortably and effectively with external partners
• Strong administrative, organizational, and creative skills
• Strong computer skills; understanding of Microsoft Office is essential
• Ability to work under high pressure and speed
• Great social and interpersonal skills
• Ability to keep information highly confidential
• Must be flexible and able to multi-task
• Ability to analyze and evaluate situations and outcomes

Education :

Associate's degree

ABOUT US :

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.

We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs.

In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Rate / Salary : $$