24 Jobs in TALLAHASSEE, FL
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Children's Services Council of Leon County
Tallahassee, FL | Full Time
$37k-47k (estimate)
3 Weeks Ago
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Children's Services Council of Leon County
Tallahassee, FL | Full Time
$37k-47k (estimate)
3 Weeks Ago
S
ADMINISTRATIVE ASSISTANT I - 60000572
$37k-47k (estimate)
Full Time
2 Days Ago
State of Florida is Hiring an ADMINISTRATIVE ASSISTANT I - 60000572 Near Tallahassee, FL
Requisition No: 830292
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I - 60000572
Pay Plan: Career Service
Position Number: 60000572
Salary: 32,760.00 to $70,733.21
Posting Closing Date: 06/05/2024
Total Compensation Estimator Tool Specific Duties And Responsibilities IncludeFunctions as the personal assistant to the Circuit Community Development Administrator (CCDA), performing a variety of complicated secretarial, administrative, and office managerial responsibilities. Support the NWR Communications Director, Community Partner Liaisons, and Client Relations Coordinators. Performs a variety of complicated secretarial, administrative, and office managerial responsibilities. Makes travel arrangements, document preparation and submission for payment. Receives and reviews incoming correspondence that does not require the personal attention of the Community Development Director and distributes/routes to the appropriate staff. Prepares draft acknowledgment letters as requested for the Community Development Director's approval or signature.
Arrange conferences/meetings; set up meeting spaces. Coordinates with the various central office staff, regional program and support services staff, other local and state DCF offices, other agencies, public and private groups, etc. Provide participants with background information, such as time, date, place, and issues to be discussed. Take minutes as requested. Coordinates quarterly New Employee Orientation and Community Alliance Meetings in Circuit 2 and 14.
Acts as liaison between the Community Development Director and his/her immediate staff as well as other personnel to transmit messages and information of importance. Answers inquiries from various personnel on procedures and policy, information desired, or suggested contact with other personnel.
Manages the Community Development Director's calendar and screens requests for meetings, conference attendance, and other appointments. Refers to requests to other appropriate offices. Makes travel arrangements and hotel accommodations and prepares reimbursement vouchers.
Solicits and receives bids for the building and grounds services each year. Prepares requisitions, receives invoices, checks them for accuracy, and processes them for payment for 15 vendors.
Prepares purchase requisitions for staff in the CDA's unit. Maintains and orders supply room for the Phillips Road Office. Manages email for the Community Development Director. Forwards and assigns email as appropriate and as requested.
Complies with the mandatory requirements in Section 215.422, F.S., and Chapter 3A-20 of the Florida Administrative Code (timely processing of invoices). Acts as personnel liaison by providing timely assistance and support to others in entering ads in People First, printing applications, and preparing hiring packages.
Participates in offsite activities in Circuit 2 and 14 at the request of the CCDA.
Pick up payroll checks weekly and FedEx them to the appropriate locations—other duties as assigned.
An Ideal Candidate Will Be Able To
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I - 60000572
Pay Plan: Career Service
Position Number: 60000572
Salary: 32,760.00 to $70,733.21
Posting Closing Date: 06/05/2024
Total Compensation Estimator Tool Specific Duties And Responsibilities IncludeFunctions as the personal assistant to the Circuit Community Development Administrator (CCDA), performing a variety of complicated secretarial, administrative, and office managerial responsibilities. Support the NWR Communications Director, Community Partner Liaisons, and Client Relations Coordinators. Performs a variety of complicated secretarial, administrative, and office managerial responsibilities. Makes travel arrangements, document preparation and submission for payment. Receives and reviews incoming correspondence that does not require the personal attention of the Community Development Director and distributes/routes to the appropriate staff. Prepares draft acknowledgment letters as requested for the Community Development Director's approval or signature.
Arrange conferences/meetings; set up meeting spaces. Coordinates with the various central office staff, regional program and support services staff, other local and state DCF offices, other agencies, public and private groups, etc. Provide participants with background information, such as time, date, place, and issues to be discussed. Take minutes as requested. Coordinates quarterly New Employee Orientation and Community Alliance Meetings in Circuit 2 and 14.
Acts as liaison between the Community Development Director and his/her immediate staff as well as other personnel to transmit messages and information of importance. Answers inquiries from various personnel on procedures and policy, information desired, or suggested contact with other personnel.
Manages the Community Development Director's calendar and screens requests for meetings, conference attendance, and other appointments. Refers to requests to other appropriate offices. Makes travel arrangements and hotel accommodations and prepares reimbursement vouchers.
Solicits and receives bids for the building and grounds services each year. Prepares requisitions, receives invoices, checks them for accuracy, and processes them for payment for 15 vendors.
Prepares purchase requisitions for staff in the CDA's unit. Maintains and orders supply room for the Phillips Road Office. Manages email for the Community Development Director. Forwards and assigns email as appropriate and as requested.
Complies with the mandatory requirements in Section 215.422, F.S., and Chapter 3A-20 of the Florida Administrative Code (timely processing of invoices). Acts as personnel liaison by providing timely assistance and support to others in entering ads in People First, printing applications, and preparing hiring packages.
Participates in offsite activities in Circuit 2 and 14 at the request of the CCDA.
Pick up payroll checks weekly and FedEx them to the appropriate locations—other duties as assigned.
An Ideal Candidate Will Be Able To
- Engage cooperatively and professionally with internal and external stakeholders.
- Simultaneously Manage multiple priority projects nimbly and seamlessly.
- Be flexible and able to function and succeed with and without extensive direction.
- Understand and appreciate CCDA’s and Community Director’s vision and demonstrate the ability to execute projects, assignments, and policy updates in a timely and accurate manner within a fast-paced environment.
- Function both independently and in a team environment.
- Propose solutions to complex problems.
- Able to adapt and change at a moment’s notice.
- Able to work on multiple projects at once.
- Knowledge of administrative principles and practices.
- Knowledge of office procedures and practices.
- Knowledge of the methods of data collection.
- Knowledge of the principles and techniques of effective communication.
- Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
- Ability to prepare correspondence and administrative reports.
- Ability to understand and apply applicable rules, regulations, policies, and procedures.
- Ability to utilize problem-solving techniques.
- Ability to work independently.
- Ability to plan, organize, and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- Two of experience in an administrative or support role in a professional office setting.
- Administrative or clerical experience can be substituted yearly for the preferred college education.
- A Valid Driver’s License.
- Experience preparing travel arrangements and reimbursements in a professional setting.
- Experience purchasing through My Florida Marketplace (MFMP) following the State of Florida purchasing rules and guidelines.
- Experience in preparing State of Florida travel authorizations and reimbursements.
- Experience in the State of Florida WORKS program and using a state-issued P-Card.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Job Summary
JOB TYPE
Full Time
SALARY
$37k-47k (estimate)
POST DATE
06/01/2024
EXPIRATION DATE
06/29/2024
HEADQUARTERS
ORLANDO, FL
SIZE
<25
FOUNDED
2019
REVENUE
<$5M
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