Requisition No: 829983

Agency: Management Services

Working Title: PURCHASING ANALYST - 72000056

Pay Plan: Career Service

Position Number: 72000056

Salary: $55,324.62

Posting Closing Date: 06/01/2024

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Purchasing Analyst

Division of State Purchasing

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

The working title for this position is Purchasing Analyst. Under general supervision, the incumbent in this position:

• Serves as a procurement analyst in State Purchasing Strategic Sourcing section.
• Provides in-depth research and analytical support for a complex category in a variety of procurement activities.
• Develops and executes procurement strategies that are designed to maximize customer satisfaction and minimize costs to the State of Florida.
• Develops and maintains effective working relationships with internal and external stakeholders.

Essential Functions, Job Responsibilities & Performance Standards:

• Develops, communicates, and implements procurement strategy for assigned moderately complex category(s).
  • Recommends sourcing strategy based on overall procurement objectives, customer needs, supply market dynamics, technological changes in the marketplace, and other relevant factors.
  • Sets strategic sourcing work plan and identifies key members for solicitation team.
• Identifies target savings for assigned projects through market analysis and works with Business Operations Manager to validate addressable spend from spend analysis report.
• Develops solicitation documents based on specified sourcing strategies in accordance with established policies and procedures, formats, and deadlines.
• Supports strategic sourcing teams in the development of financial and technical evaluation criteria for more complex solicitations.
• Develops negotiation strategies (where applicable) based on vendor response and market analysis to identify possible outcomes.
  • Leads negotiation with selected vendors for less complex category(s).
  • Supports complex negotiations as needed.
• Serves as central point of contact for customers and vendors of assigned solicitations.
• Utilizes computer skills to create, manage, analyze, and document sizable datasets and /or research information.
• Participates in developing and capturing the best practices in the field of procurement.
• Develops and maintains professional knowledge of the procurement field.
• Assists with procurement application projects as needed.
• Perform other duties as assigned by management.

Knowledge, Skills, and Abilities:

• Knowledgeable program/project management ability.
• Knowledge to strategically source using the 7-step procurement model.
• Knowledgeable about Florida Statutes, Florida Administrative Code, and contract law.
• Ability to analyze category of spend, market conditions, and supplier base.
• Ability to influence senior purchasing and agency management.
• Ability to perform in moderately complex cross-functional business environment.
• Ability to interface with senior government management, customer/supplier executive management; public agency executives.
• Good presentation, teambuilding, and leadership skills.
• Moderately skilled at conducting financial/analytical analysis.
• Participates in moderately complex negotiations.
• Integrity, Communication, Respect, Excellence, Accountability, Teamwork, and Empowerment.
• This position requires sedentary work and repetitive motion.

Minimum Qualifications:

Bachelor’s Degree and 2 years of experience; or 4 years professional experience in procurement, project management, or related business field.

Preferred Qualifications:

• Florida Certified Contract Negotiator (FCCN), Project Management Professional (PMP), or Florida Certified Contract Manager (FCCM)
• E-sourcing experience.
• Experience using Ariba, MyFloridaMarketPlace or FLAIR.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.