5 Jobs in San Mateo, CA
Rakuten International is Hiring an Executive Administrator Near San Mateo, CA
Rakuten Rewards is a leading e-commerce company that enhances the way people shop by offering Cash Back, deals and rewards from more than 3,500 merchants. Founded in 1999, Rakuten has grown to become the go-to shopping destination for consumers, having paid out nearly $2 billion in Cash Back to its 15 million members. The company also operates ShopStyle, a leading fashion discovery destination, and Cartera Commerce, a top rewards platform for airlines and banks. For more information, visit www.rakuten.com.
Rakuten Rewards is looking for a sharp, driven, and multi-tasking Executive Assistant to provide executive and administrative support to the Chief Technology Officer (CTO) and Chief Product Officer (CPO). The role will be based out of our San Mateo office and report to the CTO.
Key Responsibilities
- Communicate with all levels of internal and external contacts and ensure prompt responses
- Manage and maintain busy calendars, and respond to meeting requests that require frequent re-prioritization
- Communicate with the product development staff on the CTO's / CPO's behalf and coordinate logistics for high-level meetings, primarily internally and occasionally externally.
- Assist with daily administrative duties including completing expense reports, and arranging detailed travel plans, itineraries and agendas.
- Assist with preparing documents and meeting materials; occasional research
- Assist team with meeting deadlines and having all information to help the executives make decisions
- Assist with recurring product development-wide gatherings (e.g. townhalls)
- Assist with events managed by CTO / CPO (e.g. leadership summits, hackathon)
- Handle multiple tasks at the same time and have the ability to anticipate the CTO's / CPO's needs and change direction quickly and often without having all the details
- Assist with high-level projects as needed
- Must be proficient in Microsoft Office Suite and possess a general technical proficiency
- Travel arrangements and scheduling experience
- Exceptional written, verbal, and interpersonal communication skills
- Strong organizational skills that reflects the ability to prioritize, plan ahead, and perform multiple tasks seamlessly
- Creative and resourceful in solving issues and improving processes
- Proven ability to handle situations independently
- Able to work successfully in a highly cross functional team environment -- being comfortable and familiar working with different time zones is essential.
- Attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice
- A terrific work ethic accompanied by a get-it-done attitude
- Minimum 5-7 years of progressively responsible experience as an executive assistant.
- Bachelor's degree required
Always improve, Always Advance - Only be satisfied with complete success - Kaizen
Passionately Professional - Take an uncompromising approach to your work and be determined to be the best
Hypothesize - Practice - Validate – Shikumika - Use the Rakuten Cycle to succeed in unknown territory
Maximize Customer Satisfaction - The greatest satisfaction for our teams is seeing their customers smile
Speed!! Speed!! Speed!! - Always be conscious of time - take charge, set clear goals, and engage your team
Rakuten provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. Rakuten considers applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender, gender identity or expression, or any other characteristic protected by federal, state, provincial or local laws.
Job Summary
Full Time
$94k-120k (estimate)
06/07/2024
06/23/2024
The job skills required for Executive Administrator include Administrative Support, Scheduling, Microsoft Office, Leadership, Attention to Detail, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrator. Select any job title you are interested in and start to search job requirements.
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Quotes from people on Executive Administrator job description and responsibilities
Filter and prioritize client visits or phone calls and communicate on behalf of the executive they support.
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Responsible for the daily administrative activities of the executive offices.
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Can be relied upon for daily personal needs, such as arranging vacation flights or personal transportation.
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Prepare material for organizational-level meetings such as governance committees, board of trustees meetings or community-related meetings.
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Helps manage daily schedules and other administrative tasks.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrator jobs
Achieving a position as an executive administrator usually comes only after several years of experience.
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Must hold at least a bachelor's degree.
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Get the right training and work experience.
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Graduate from high school (4 years).
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Proven work experience as a Executive Administrator or relevant role.
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Step 3: View the best colleges and universities for Executive Administrator.
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