SUMMARY DESCRIPTION

• Earn a competitive salary
  • Annual Salary Range: $46,619- $60,827
• Our 9/80 work week means you'll have every other Friday off. Our regular business hours are 7:30 a.m. – 5:30 p.m., (Monday - Thursday) and 7:30 a.m. - 4:30 p.m. (Fridays)
• Gain generous health benefits (all medical premiums employer paid at 90%)
• Enjoy ample time off (14 paid holidays, 96 hours of sick leave, 80 hours of vacation leave for new employees)
• Participate in the CalPERS retirement system (Classic members 2% @ 55, PEPRA members 2% @ 62) and Social Security
• Enhance your career taking advantage of our Tuition Reimbursement Program, up to $1,500 per fiscal year, which can also be used for student loan payments

First review of applications will be on Monday, June 3rd. Qualified applicants will be contacted by Human Resources via email to schedule testing and an interview.

Selection Process:
The selection process will consist of an application screening, proofreading assessment, MS Word and Excel assessments and oral interviews. After the job posting closes, candidates will receive a link to online testing.

Recruitment Timeline

REPRESENTATIVE DUTIES

Click here to read the Office Specialist full job description.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:

• Computer applications related to the work, including Microsoft Excel, Word, Teams, Outlook, and PowerPoint.
• Modern office administrative and secretarial practices and procedures, including the use of standard office equipment and computers;
• Business writing practices and the standard format for reports and correspondence.
• Principles and practices of data collection and report preparation
• Business mathematics and basic statistical techniques.
• Principles and procedures of recordkeeping
• English usage, grammar, spelling, vocabulary, and punctuation.
• Methods and techniques of customer service and public relations
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
• Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions; applicable codes, regulations, policies, technical processes, and procedures related to the department to which assigned.

• Perform responsible administrative and secretarial support work with accuracy, speed, and general supervision.
• Provide varied and responsible secretarial and office administrative work requiring the use of tact and discretion Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities
• Interpret, apply, and explain administrative, organizational, and departmental policies and procedures
• Respond to and effectively prioritize multiple phone calls, emails, and other requests for service
• Compose correspondence and reports independently or from brief instructions.
• Make accurate mathematical, financial, and statistical computations
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work
• Establish and maintain a variety of filing, recordkeeping, and tracking systems
• Organize and prioritize a variety of ongoing work, tasks, and projects in an effective and timely manner while meeting critical time deadlines
• Operate modern office equipment including computer equipment and specialized software applications programs; Understand and follow oral and written instructions
• Type at a speed of 50 words per minute (net) and enter data at a speed necessary for successful job performance
• Exercise good judgment, flexibility, creativity, and adaptability in response to changing situations and need
• Use English effectively to communicate in person, over the telephone, and in writing
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE