JOB SUMMARY

This position is responsible for managing Risk Management Programs; Serves as a backup to the Human Resources Generalist (Administration Division), and other administrative projects.

PLEASE APPLY HERE:

https://peachtree-city.org/Jobs.aspx?UniqueId=77&From=All&CommunityJobs=False&JobID=Human-Resources-Generalist-344

ESSENTIAL FUNCTIONS

ADMINISTRATION DIVISION

• Provides general support to the Director and the Human Resources Manager.
• Acts as back-up to Human Resources Generalist Operations in random drug tests and First Report of Injury reports.
• Administers the recruitment and selection process for all city positions, including advertising open positions, posting internal job postings, scheduling and conducting interviews, extending offers of employment, preparing offer letters, checking references of potential candidates, processing background checks, scheduling pre-employment drug screenings, etc.
• Maintains departmental filing systems.
• Responsible for data entry into the HRIS system and with other data entry needs of the department.
• Prepares new hire documents and separation documents when needed.
• Runs requested reports from HRIS and prepares Excel spreadsheets (including formulas) as needed.
• Conducts annual I9 audit and inspection.
• Responsible for employee badge program (new hires and replacement badges).
• Provides customer service; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Enters new hires into Georgia New Hires Reporting portal per reporting deadline.
• Assists with Human Resources Quarterly Council Report according to deadline.
• Assists with annual benefits fair/open enrollment processes.
• Manages the recruitment module of the City’s ERP computer system.
• Administers the promotional procedures, the Internal Job Bid Program, the CDP Program, and the progression programs to ensure that appropriate consideration is given to internal applicants’ qualifications, performance, knowledge, skills, and abilities.
• Responsible for ensuring that the City Council Authorized Positions Report is followed at all times.
• Assists with the City’s Internship Program.
• Administers the on-boarding process for new employees; conducts new hire orientations; etc.
• Ensures that proper payroll forms are completed for all employee position changes (new hires, promotions, CDP changes, progressions, etc.).
• Maintains employee files and records; responsible for scanning electronic employee files and records into Laserfiche; and filing paper copies of appropriate documents into employee retirement/pension files as well.
• Receives, prepares, and distributes correspondence, memoranda, reports, forms, and monthly newsletter.
• Assists with Human Resources Quarterly Council Report according to deadline.
• Assists with annual benefits fair/open enrollment processes.
• Responds to all initial unemployment claims.
• Assists Human Resources Manager with verification of employment requests.
• Processes payment of various department-related bills as necessary.
• Assists with exit interviews.
• Assists with the City’s Wellness Program.
• Coordinates Annual Benefits and Wellness Fair for employees.
• Assists with annual employee events, such as Employee Picnic and Employee Holiday and Awards Luncheon.
• Responsible for employe recognition events, such as Employee of the Month, Team of the Month, and Supervisor of the Quarter Program.
• Serves as a member of the Wellness and Safety Committees.
• Performs related duties.

OPERATIONS DIVISION

• Schedules random drug tests for current employees.
• Provides general support to the Director and the Human Resources Manager.
• Acts as back-up to Administration Human Resources Generalist in processing internal job postings and external advertisements for open positions.
• Maintains departmental filing systems.
• Responsible for data entry into the HRIS system and with other data entry needs of the department.
• Runs requested reports from HRIS and prepares Excel spreadsheets (including formulas) as needed.
• Responsible for employee badge program (new hires and replacement badges).
• Schedules random drug tests for current employees.
• Responsible for verifying Motor Vehicle Report requirements.
• Collects and distributes mail within the HR Department.
• Responsible for ensuring adherence to timeframe for submission and accuracy of first report of injuries by department Directors and Supervisors; submits injury reports to Worker’s Comp claims examiner.
• Administers the City’s safety program; develops incentives to keep employees safe; conducts safety audits and inspections; makes recommendations to correct deficiencies; reviews accident and workers’ compensation reports; makes recommendations to reduce accidents; and applies annually for GMA’s Safety and Liability Management Grant Program.
• Assists with risk management functions; serves as a liaison to insurance carrier in reporting vehicle accidents and property damage; assists with the annual GIRMA renewal process and ongoing reporting, tracking, and coordination with insurance provider.
• Participates in related professional organizations to stay abreast of safety program developments.
• Conducts annual audit and inspection of employee bulletin boards throughout the City to ensure compliance with federal and state governmental laws; updates bulletin boards when necessary.
• Processes Educational Assistance Program requests and maintains payment records.
• Provides customer service; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Maintains employee files and records; responsible for scanning electronic employee files and records into Laserfiche; and filing paper copies of appropriate documents into employee retirement/pension files as well.
• Receives, prepares, and distributes correspondence, memoranda, reports and forms.
• Maintains employee pictures on SharePoint.
• Coordinates payment of various department-related risk management invoices as necessary.
• Serves as a member of the Wellness and Safety Committees.
• Assists with annual employee events, such as Employee Picnic and Employee Holiday and Awards Luncheon.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of human resources management principles, practices, and procedures.
• Knowledge of applicable federal, state, and local laws.
• Knowledge of employee recruitment strategies, including social media.
• Knowledge of employee wellness programs.
• Knowledge of occupational health and safety principles.
• Knowledge of Workers’ Compensation law, practices, and procedures.
• Knowledge of budgeting and accounting principles.
• Knowledge of the structure, functions, and operations of City departments.
• Knowledge of computers and job-related software programs.
• Skill in problem solving.
• Skill in prioritizing and planning.
• Skill in interpersonal relations.
• Skill in oral and written communication.
• Ability to work cooperatively and collaboratively in a workplace of dignity and respect.

SUPERVISORY CONTROLS

The Human Resources Manager assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include federal, state, and local laws; the City Personnel Policy Manual; and City and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied administrative duties. The variety of duties and strict regulations contribute to the complexity of the position.
• The purpose of this position is to manage the recruitment and selection process for the City and the Wellness and Risk Management Programs. Successful performance ensures compliance with relevant local, state, and federal regulations and contributes to the provision of an efficient and effective workforce.

CONTACTS

• Contacts are typically with coworkers, City managers/supervisors, City employees, attorneys, job applicants, vendors, and the general public.
• Contacts are typically to exchange information, motivate persons, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table. The employee occasionally lifts light to medium-weight objects.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
• Experience sufficient to thoroughly understand the functions of the Human Resources Department to be able to answer questions and resolve problems, usually associated with a minimum of five years’ experience in an HR role.
• CHRM, ACHRM, aPHR, PHR, SPHR, SHRM-CP, SHRM-SCP, or other similar Certification preferred or the ability to achieve CHRM, PHR, or SHRM-CP certification within 36 months of employment.

The qualifications listed above represent the credentials necessary to perform the essential functions of this position. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person