We are looking for a Paralegal / Office Manager to support the Executive Board. This person will work hand in glove with a 7 member board as well as the labor law firms on retainer and will conduct research related to labor law, give members legal information, coordinate and manage executive scheduling, prepare and organize important legal and strategic materials and plans, and support board meetings and the preparation of board materials. This position will assist the Executive Board in preparing for hearings and assist in investigating the facts of a case to determine violations of Collective Bargaining Agreement and/or state labor law violations. This role serves as the eyes and ears for the Executive Board while working closely with the Receptionist, connecting organizations, projects, and critical business information to the board.
The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the organizations' needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including approximately 3,000 union members, the Executive Board, various attorneys and State and Local Government leaders including State Representatives and Senators, media inquiry requests and other leaders across the Commonwealth of Massachusetts. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.
Job SummaryThe Paralegal / Office Manager provides legal, administrative and operational support to the Executive Board.
Primary Duties And Responsibilities

• Work directly with the board in their daily work routine
• Assist providing legal research regarding labor law and assist in investigating violations of the Collective Bargaining Agreement as well as Massachusetts Labor Law violations.
• Maintain the Board's Operational agenda, including scheduling meetings, appointments, and helping coordinate Events and Functions.
• Serve as a liaison between the Executive Board and the approximately 3,000 union members it represents. This includes working with the office receptionist in receiving and screening the board's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Provide coordination, and communication across a variety of meetings and events.
• Keep the Executive Board advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Maintain paper and electronic filing systems.
• Update and maintain union member cards.
• Maintain confidential and sensitive information.
• Other additional and/or alternative duties as assigned from time to time, to include attendance and coordination at pre-determined annual events to include golf tournaments, retirement and Christmas parties as examples.

The Ideal Candidate Is

• Detail-oriented with prior experience in Labor Law, Contract law and has experience in the Administrative, Executive Assistant or Human Resources fields or with a technology team
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the firm
• Resourceful, can-do attitude
• Thrives in a fast-paced environment

Skillset And Background

• Bachelor's degree preferred
• Three to five years' prior experience as a paralegal and/or supporting a senior executive or team
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills

Salary$75,000 annually plus benefits (negotiable)
Potential Benefit Offerings401(k) matching retirement plan
Dental insurance
Flexible schedule
Health Insurance Reimbursement
Life Insurance capability through our trusted vendors
Paid time off
Parental leave
Professional development assistance
Tuition reimbursement
Vision insurance