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ADMINISTRATIVE ASSISTANT 2 - 05282024-58248
$42k-53k (estimate)
Full Time | Public Administration
7 Days Ago
State of Tennessee is Hiring an ADMINISTRATIVE ASSISTANT 2 - 05282024-58248 Near Knox, TN
Work Activities
Job Information State of Tennessee Job InformationOpening Date/Time: 05/28/2024 12:00AM Central Time
Closing Date/Time: 06/03/2024 11:59PM Central Time
Salary (Monthly): $3,958.00 - $5,950.00
Salary (Annually): $47,496.00 - $71,400.00
Job Type: Full-Time
City, State Location: Knoxville, TN
Department: Labor and Workforce Development
LOCATION OF (1) POSITION TO BE FILLED: DEPARTMENT OF LABOR AND WORKFORCE DEVELOPMENT, WORKERS' COMPENSATION DIVISION, KNOX COUNTYQualificationsEducation and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.
Substitution of Education for Experience: Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Necessary Special Qualifications: None.
Examination Method: Education and Experience, 100%, for Preferred Service positions. For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.
SummarySummary: Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required.
Distinguishing Features: An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This class differs from that of Admin Assistant 1 in that an incumbent of the latter usually performs work of lesser scope and variety. This class differs from that of Admin Assistant 3 in that an incumbent of the latter performs work of greater difficulty and impact. Classes in the Admin Assistant sub?series differ from those in the Admin Services Assistant sub?series in that incumbents of the latter are members of the classified service and perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail.
ResponsibilitiesMaking Decisions and Solving Problems:
- Analyzes, interprets, and enforces existing policies and procedures.
- Analyzes proposed and existing legislation/policy/standards/mandates/operating instructions and drafts revision recommendations in order to provide clarity.
- Edits annual and other reports to provide updated information.
- Makes recommendations on human resources actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
- Schedules executive¿s travel arrangements, processes approvals, and reconciles costs upon completion of travel.
- Maintains calendar of the executive¿s scheduled meetings.
- Helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions.
- Schedules executive¿s appearances.
- Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.
- Prepares draft correspondence for executive.
- Maintains a variety of standard records and reports.
- Performs a variety of general staff administrative duties to support program operations.
- Reviews documents in order to ensure accuracy, completeness, and adherence to standards.
- Prepares documents to meet agency's needs.
- As required, attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties on behalf of the executive.
- Maintains working relationships with general public, persons in other state departments and divisions, officials, and entities in the day to day operations of the agency.
- Reviews work of others to determine if requirements are met.
- Assigns, trains, monitors, and evaluates assigned clerical and other staff and their work.
- Consults with executive to determine costs, time, resources, and/or materials needed to complete an initiative.
- Verifies eligibility information to ensure federal and state standards are met.
- Utilizes appropriate computer programs to accomplish administrative activities.
- Provides synopses of given environment to executive as requested.
- Monitors supplies and reconciles invoices to purchase orders.
- Gauges daily, weekly, monthly, etc. workload of executive¿s and personal duties and plans accordingly.
- Provides external and internal training of procedures/guidelines as needed.
- Monitors orders to verify that correct item is ordered, processed, and received.
- Monitors time in Edison to ensure employees have entered time correctly and supervisors have approved all exceptions.
- Ensures facilities are adequately maintained according to environmental, health, and safety standards.
- Monitors inventory of supplies to ensure adequate materials are available.
- Communicates status of assigned tasks or other relevant information as requested.
- Responds and relates well to executive.
- Acts as a liaison between executives' offices such as Governor's Office, departmental staff, local/state/federal agencies, community organizations and groups, courts, and other entities in gaining and giving information.
- May operate state licensed vehicles.
- Represents executive when designated at board, commission, and other meetings to gain information.
- Attends legislative and/or executive functions and meetings as required to gain information.
- Gathers information on inquires by email, phone, or in person.
- Obtains contact information from state websites to provide direction to the general public as needed.
- Uses internet search engines (i.e. Google) to identify items or products to assist in the creation of requisitions.
- Participates in training to keep current with job requirements.
- Performs general repairs and maintains standard office machinery and equipment as necessary.
- Decision Quality
- Organizing
- Sizing Up People
- Action Oriented
- Comfort Around Higher Management
- Written Communications
- Customer Focus
- Ethics and Values
- Integrity and Trust
- Motivating Others
- Clerical
- Communications and Media
- Computers and Electronics
- Customer and Personal Service
- Mathematics
- Basic Knowledge of Law and Government
- Active Learning
- Active Listening
- Learning Strategies
- Mathematics
- Monitoring
- Reading Comprehension
- Speaking
- Writing
- Negotiation
- Judgment and Decision Making
- Time Management
- Mathematical Reasoning
- Oral Comprehension
- Oral Expression
- Time Sharing
- Written Comprehension
- Speech Clarity
- Speech Recognition
- Personal Computer
- Telephone
- Cell Phone
- Fax Machine
- Printer
- Scanner
- Digital Camera
- Copy Machine
- Calculator
- Retail Sales Equipment
Job Summary
JOB TYPE
Full Time
INDUSTRY
Public Administration
SALARY
$42k-53k (estimate)
POST DATE
06/09/2024
EXPIRATION DATE
06/29/2024
WEBSITE
tn.gov
HEADQUARTERS
NASHVILLE, TN
SIZE
15,000 - 50,000
FOUNDED
1976
TYPE
Private
CEO
BILL LEE
REVENUE
$10B - $50B
INDUSTRY
Public Administration
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