Description

The Executive Assistant provides high-level administrative support to CEO or other senior staff as needed. They play a crucial role in maintaining efficient operations, managing schedules, coordinating meetings, and handling confidential information. The ideal candidate should be organized, proactive, and an excellent communicator.

Essential Duties and Responsibilities

• Provides high-level administrative support and assistance to the CEO.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for 1Vision employees, clients, candidates, or other individuals as needed.
• Maintains, updates, and coordinates multiple calendars and updates the CEO on daily schedule. 
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, hanging posters, receiving mail, and acting as liason between the Jackson, MS location and other sites.
• Performs additional duties as assigned.

Requirements

Required Qualifications

• High school diploma or GED
• Two (2) years experience in an executive/administrative assistant role
• Experience maintaining multiple calendars
• Experience arranging travel and accommodations for company executives and employees
• Demonstrated excellence in organizational, communication, and administrative skills

Preferred Qualifications

• Bachelor's degree in a related field OR three (3) years of relevant experience
• Print industry experience
• Certified Notary of Mississippi, or willingness to become certified