SUMMARY: Our client is looking for an Accounts Payable Accountant to help with 1099 and statement of account reconciliations. The Corporate Accounts Payable Representative position will perform the following duties:

Mailroom, Imaging & Indexing

• Sorts mail by Operating Company and invoice type using post office box number, invoice attributes, purchase order number, and ship-to locations.
• Opens mail and distinguish between the different types of documents received in the mail (i.e. invoice, acknowledgements, sales orders, statements, etc.) and route according to guidelines.
• Sorts and distributes non-AP-related mail as defined per guidelines.
• Prepares vendor invoices for imaging including preparing batch sheets.
• Scans invoices into document imaging system, ImageNow
• Performs quality check on invoice image and re-scan if needed.
• Archives and purges hard copies of invoices for a defined period of time.
• Enters (index) key data fields (e.g. invoice number, invoice date, invoice amount, purchase order number, etc.) from an image of the vendor invoices into ImageNow.
• Enters data field accordingly to pre-defined guidelines (e.g. no leading zeros, no dashes, etc)
• Identifies correctly duplicate invoices and handled per instructions.
• Verifies work for accuracy and completeness.
• Routes invoices to workflow queues based on purchase order validation status.
  Invoice Entry
• Identifies invoices interfaced into NetSuite that have discrepancies (blocked invoices)
• Identifies indexing keying errors and correct per instructions.
• Using invoice image in ImageNow and purchase order detail in NetSuite, identifies discrepancies by line item.
• Enters line-item information (e.g. quantity and price) relating to the discrepancies.
  Issue Resolution
• Identifies problematic invoices and take the necessary steps to resolve.
• Monitors workflow queues and route invoices for resolution
• Interfaces with the vendors and internal customers to research and resolve problems.
• Escalates issues as appropriate.
  Specialized Areas
  Disbursement / payment processing
  o Processes check payment runs per established schedules
  o Processes emergency checks as required
  o Processes special check payment runs
  o Prints checks on-site and prepare for mailing
• Vendor Statement review and analysis
  o Reviews vendor statements for aged items
  o Reconciles vendor statements to deliveries
  o Ensures that a vendor statement review is performed per a defined schedule
  o Coordinates analysis findings with issue resolution team
• GR/IR (Goods Received/Invoice Received) Maintenance
  o Analyzes GR/IR report and determine variance category (price or quantity)
  o Performs maintenance in SAP to clear items from the GR/IR report
  o Communicates with field finance the financial impact of GR/IR clearing
  o Researches aged items

Non-Inventory Invoice Processing
o Processes non-inventory invoices
o Assists with GL coding
o Ensures that proper approvals are obtained

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