POSITION SUMMARY

The Human Resources Assistant position primarily involves providing administrative support to the HR department and assisting with various employee management and organizational development tasks.

ESSENTIAL FUNCTIONS

• Perform orientation and process records for new hires.
• Maintain personnel files, including medical files, I-9s, and confidential files, as well as appropriate retention and destruction guidelines.
• Assist in administering benefit plans (medical, dental, life, disability insurance) and retirement plans (401k) to ensure compliance with all laws and company policies.
• Inputs new employee information, terminations, and employee changes into the HRIS system.
• Coordinates and organizes open enrollment communications and election process.
• Assists in administering COBRA, Short Term Disability Leave, and Family Medical Leave to ensure compliance and consistency with all government regulations.
• Assist in maintaining workers' compensation case files; follow up on open claims.
• Assist in compiling and preparing reports and documents about personnel activities.
• Track, maintain, and monitor HR data and provide necessary reports.
• Assist in the resolution of payroll errors.
• Assist in the implementation of company policies throughout the organization.
• As needed, update and maintain federal and state legal posters, including electronic and hard copy postings.
• Support internal and external HR-related inquiries or requests.
• Assist in HR Audits for proper compliance and accuracy.
• Perform miscellaneous clerical duties, including but not limited to keeping staff lists updated, mailings, filing, photocopying, shredding, performing data entry, and distributing mail.
• Carry out other HR-related administrative duties as assigned by management.

SKILLS

• Technically savvy.
• Proficient in Microsoft Word, Excel and Outlook required.
• Highly motivated, engaged, results-oriented, and committed individual with an interest and background in Human Resources.
• A strong sense of urgency and the ability to prioritize and meet deadlines.
• The ability to establish high trust and credibility in the organization, as well as confidentiality and discretion, is essential.
• Must have the capability to effectively multi-task.
• Exude a high level of professionalism and a positive attitude.
• Understanding of principles and practices of applicable state and federal employment laws preferred.

ATTRIBUTES

• Capacity for listening, dealing with confrontation, and overcoming objections.
• Excellent verbal and written communication skills.
• Works with the team; contributes to a positive team environment; welcomes feedback.
• Tactfully approaches others; Reacts well under pressure; Accepts and adapts to frequent change.
• Works with integrity and ethics; supports the organization's culture, goals, and values.

EDUCATION / EXPERIENCE

• High School Diploma; Three to five years of administration experience and/or training; or equivalent combination of education and experience.
• Experience with HRIS management systems.

PHYSICAL REQUIREMENTS

• Must occasionally lift and/or move up to 10 pounds
• Regularly required to sit, talk, or listen.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT

• The noise level in the work environment is usually moderate.

NOTE: This job description is not intended to be all-inclusive.