SUMMARY

The HR Coordinator will provide comprehensive administrative and project support to the HR and Recruiting teams.

ESSENTIAL JOB FUNCTIONS, DUTIES, AND RESPONSIBILITIES 

• Provide administrative and project level support to the human resources and recruiting teams.
• Promptly respond to, or redirect, internal and external HR related inquiries or requests to the appropriate HR team member.
• Manage the pre-hire and onboarding/orientation communication and notification process for new team members (i.e. recruitment support, new hire onboarding and orientation).
• Manage the communication and notification process for exiting team members.
• Support the development, implementation and success of the following programs: LDI (leadership development), Executive Director orientation, Platinum Service® program.
• Support the ongoing training and administration of our Platinum Service® program.
  • Schedule companywide training for team members.
  • Review, update and distribute weekly Platinum Service stand-up scripts companywide.
  • Coordinate training materials to be available for scheduled training.
• Draft offer letter(s) and announcements for Property Manager (residential) and Executive Director (health care) positions.
• Manages and processes all motor vehicle checks (upon request and semi-annual), notify appropriate contact of any concerns or flags.
• Provide front desk coverage for breaks, lunch and vacation days.
• Create and maintain team member personnel files, following company guidelines.
• Assist with the preparation and tracking of the annual performance review process.
• Process invoices for approval and payment, ensuring accurate company allocation(s).
• Manage workers compensation first report of injury (as necessary) and annual OSHA log processing.
• Respond timely to unemployment claims for The Goodman Group or JBG Design & Development.
• Manage and respond to questions related to the leave administration process.
• Create, update and maintain HR process checklists, rosters and department or chart.
• Maintain companywide roster with company leaders, regional directors and national directors.
• Support onsite, offsite and virtual trainings or events to ensure a seamless and enjoyable participant experience.
• Track and administer HR programs including team member longevity and retirement gift awards.
• Maintain confidentiality of critical and sensitive information, records, and reports
• Assist with other projects and duties as needed or assigned by Human Resources team

QUALIFICATIONS, EDUCATION & EXPERIENCE

• Possess a post-secondary school diploma or equivalent, with preference given to those who have completed some or all of a College level program with an emphasis in human resources or Human Resources Professional designation (or equivalent relevant work experience)
• Minimum of 1 to 3 years' experience in human resources
• Familiarity with Fair Labor Standards Act, OSHA, FMLA, EEO, and other related legislation
• Proficient in MS Office suite, especially Excel/Word, and expereince using HRIS/ATS systems is a plus
• Strong follow-through and attention to detail. Timely and accurate execution of administrative HR responsibilities and compliance activities
• Ability to quickly re-prioritize duties based on departmental and business needs
• Self-directed and motivated. Take initiative to identify and anticipate needs and make recommendations for implementation
• High level of integrity, trust and composure and is seen as approachable by all levels of the organization
• Demonstrated ability to maintain confidentiality.
• Strong detail orientation, organizational and problem-solving capability
• Basic project management skills, with a focus on tracking progress and follow up
• Ability to multi-task in a quickly changing environment