Essential functions of this job include, but are not limited to:

• Maintains confidentiality with regard to accounting departmental issues.
• Updates and maintains log information in excel for the following: purchase requests, check requests, purchase orders, and check receipts. Updates information as needed, in accordance with Agency policy and procedures, in an accurate and timely manner.
• Updates utility check list spreadsheet in excel with invoicing date and amount due to ensure all utility bills are received and processed on time.
• Ensures all delivery receipts/packing slips are received from all locations. Accurately matches back up paperwork to the open purchase request/purchase order.
• Matches purchasing invoices to open purchase request/purchase orders and logs invoice information into purchase order log in an accurate and timely manner.
• Enters invoice information for Accounts Payable and Purchasing into Accounts Payable excel data entry template. Attaches completed template to invoice to forward to AP/Purchasing for review and approval in an accurate and timely manner.
• Enters coded invoices into Financial Edge for Purchasing and Accounts Payables in an accurate and timely manner.
• Copies and files purchasing invoices and all back up paper work for purchasing files in an accurate and timely manner.
• Copies all four (4) part Administration breakout invoices and backup for accounts payable and files in appropriate bank account tray for open payables filing.
• Responsible for matching accounts payable checks with invoice payment stub and mails out on a weekly basis. After mailing checks, files check stub and backup in Accounts Payable files in an accurate and timely manner.
• Gathers and copies Accounting Department’s ACA documentation in an accurate and timely manner. Maintains ACA files in an accurate manner.

QUALIFICATIONS: High School diploma or equivalent required. Associate’s degree in Business Administration, Accounting, or Bookkeeping preferred. Two to three years Accounting experience preferred. Must be proficient in both Microsoft Word and Excel. Must possess strong organizational skills and be detail oriented. Must have the ability to effectively work with Agency employees and outside contacts.