The job

of Administrative Secretary-Nutrition Services is done for the purpose / s of providing administrative and secretarial support to assigned administrative personnel;

coordinating activities of assigned administrative personnel; monitoring assigned activities; and providing information, recommendations and / or direction as requested by assigned administrator. Spanish Speaking Preferred.

Essential Functions

Compiles data from a variety of sources (e.g. compiling and inputting daily school lunch receipts entries, budget reports, specialized reports, personnel records, etc.

for the purpose of ensuring accuracy and complying with financial, legal and / or administrative requirements.

Coordinates a variety of projects, functions and / or program components (e.g. meetings, in-service events, travel and accommodations, etc.

for the purpose of completing activities and / or delivering services in a timely fashion.

Maintains a wide variety of manual and electronic documents files and records (e.g. website page, budget data, employee records, financial records, reports, etc.

for the purpose of providing up-to-date information and / or historical reference in accordance with established administrative guidelines and legal requirements.

Monitors a variety of activities on behalf of assigned Administrators (e.g. hourly food service personnel time for payroll, account balances, work order status, etc.

for the purpose of achieving goals and meeting target dates.

• Oversees the work activities within the office, as assigned (e.g. purchase card transactions, petty cash fund, etc.) for the purpose of ensuring compliance with established limits / guidelines.
• Participates in a variety of meetings, workshops, and / or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a variety of documents (e.g. bank deposits, temporary eligibility expirations, attendance reports, correspondence, agendas, minutes, event programs, bulletins, etc.

for the purpose of communicating information and / or creating documentation in compliance with established guidelines.

Processes checks, mail, documents and materials (e.g. collection agency checks, free and reduced lunch applications, returned checks unpaid within 3 months, time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.

for the purpose of disseminating information in compliance with administrative guidelines and / or regulatory requirements.

• Procures supplies and materials for the purpose of maintaining availability of required items.
• Reconciles payroll, account balances for assigned budget categories (e.g. monthly bank statement with school lunch reports sent to accounting office and purchase cards, etc.

for the purpose of maintaining accurate account balances.

• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and / or recommendations and / or addressing a variety of administrative requirements.
• Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.

for the purpose of providing information or direction and / or facilitating communication among parties.

Schedules a variety of activities (e.g. appointments, meetings, travel reservations / accommodations, facility usage, etc.

for the purpose of making necessary arrangements for assigned administrator.

• Supports assigned administrative personnel (e.g. Coordinators and Director, etc.) for the purpose of providing assistance with administrative functions and responsibilities.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Requirements :
• age 16
• age 16
• Job related experience with increasing levels of responsibility is desired.

Last updated : 2024-06-05