We are seeking a Paralegal/Administrative Assistant to become a part of our team! You will provide overall support to the Dr.'s business needs. This is a full-time position, Monday-Friday, 9:00 AM-5:00 PM. The responsibilities are as follows:

Legal Assistant (Forensics) Responsibilities:​​​​​​

• Work alongside a Forensic Psychiatrist on court cases as well as helping provide patient care.
• Review and summarize cases and prepare reports for MD
• Review medical, psychiatric, labs, pharmacy and other health care records for consistency or discrepancies depending on the type of case and purpose of the report.
• Review court dockets, prison documents, inmate phone call transcripts and disciplinary records.
• Create record summary and medical chronology for forensic cases.
• View and take notes about photographs, videos and audio recordings related to court cases.
• Request additional records from attorneys for any doctor or facility mentioned in the medical record that have not been provided.
• Edit and proofread expert reports before they are sent to the attorney.
• Contacting attorneys
• Schedule meeting with attorneys or for depositions and interviews.
• Set up Zoom Meetings
• Assist with making invoices and billing
• Send CV and fee schedules to lawyers Administrative Assistant Responsibilities:

Routine Scheduling

• Confirm appointments and track on Google Calendar
• Notify provider of changes in appointments (cancellations, additions, and changes)
• Set up Zoom Appointments
• Pull charts and add Progress Note in advance of appointment
• Coordinate care between our office and our patients & primary care physicians and specialists.
• Order labs and log results.

Routine Chart Maintenance

• Filing paperwork in patient's charts as appropriate
• Documenting phone calls in patient's chart
• Scanning requests to patients (med consents, other consents)
• Miscellaneous calls for patients- (insurance questions, pharmacy issues, etc.)

Medications

• Call in and e-Prescribe medications for patients
• Default is to leave voice message with pharmacy
• Speak to pharmacist directly when directed by provider
• Coordinate samples to give to patient's as needed
• Notify Patients of completion when appropriate
• Prior Authorizations for specific providers.

Routine Communications

• Emails ~ from patients, doctors, correspondence
• Phone calls
• Completing requests from doctors re: patients and miscellaneous information

The ideal candidate must possess the following skills:

• Ability to multitask and prioritize efficiently
• Ability to recognize and solve problems
• Have an understanding of and adherence to strict confidentiality.
• Excellent customer service skills

Education:

Certificate or Associate degree in Paralegal Studies. Minimum 2 years of experience. Preferably with some form of medical knowledge or experience.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• Google Docs: 1 year (Preferred)

Work Location: In person