Accounts Payable Specialist - Hybrid Remote

Our client, a well-established nonprofit organization serving communities across New Jersey, is seeking a detail-driven Accounts Payable Specialist to support day-to-day processing within a busy, service-oriented finance department. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants their work to contribute to a meaningful mission.

About the Role

In this position, you will manage the full lifecycle of accounts payable activities, from reviewing documentation to issuing payments, while ensuring compliance with internal policies and audit standards. You will be a key point of contact for internal teams, external vendors, and leadership across the organization.

Key Responsibilities

• Review purchase orders, check requests, cash advances, and related documents for accuracy, proper approvals, and adherence to organizational procedures.
• Match invoices to purchase orders or payment requests and investigate discrepancies by partnering with Purchasing and internal stakeholders.
• Enter AP data into the accounting system with precision, including coding, updating approvals, and reflecting voids or corrections.
• Prepare and release payments; generate checks, secure required signatures, and distribute funds to vendors or departments.
• Maintain organized AP files and reference materials for auditors, finance leadership, and team use.
• Follow up on statements, reconcile issues with vendors, and serve as a liaison to resolve billing questions or administrative issues.
• Log, track, and reconcile AP activity while producing summary reports as requested.
• Assist with month-end close by preparing system reports, resolving outstanding items, and ensuring timely payment of invoices.
• Support daily administrative tasks such as sorting mail, filing, and maintaining documentation.
• Collaborate professionally with vendors, department leaders, and cross-functional teams to expedite payment issues and maintain smooth operations.
• Remain flexible and take on special projects or responsibilities as organizational needs evolve.
• Cooperate with management and regulatory bodies during inspections or audits as needed.

Qualifications

• High school diploma or GED required.
• Strong data entry abilities and solid foundational math skills.
• Comfortable communicating with internal and external stakeholders in a professional manner.
• Strong organizational skills with the ability to manage multiple priorities.
• Advanced Excel skills and hands-on experience with accounting or AP software.
• A service-focused mindset and the ability to adapt in a dynamic environment.