What are the responsibilities and job description for the Accounts Payable Specialist position at Mindlance?
Company Description
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.
Job Description
Essential Duties & Responsibilities:
1. Prepare invoices for entry into Oracle Payables: Obtaining and verifying invoice approvals, verifying Supplier information and validating distribution codes using the GL chart of accounts.
2. Process invoices into Oracle Payables: matching purchase orders in Oracle, entering Non PO invoices, calculating correct Sales and Use taxes, verifying payment status, validating invoices to make them available for payment and balancing the invoice register to the entered invoices.
3. Process invoices into Image Now: audit invoices, match to purchase orders for indexing. If applicable enter Sales and Use taxes and Freight charges, verify appropriate approver and approval level. Route to Oracle for payment processing.
4. Scan invoices: scanning of all invoices in their entirety in a timely fashion. All images must also be checked for clarity.
5. Analyze Exceptions: auditing tax codes, working with the Buyers and requisitioners to correct matching price and quantity errors, working with the Receiving Dept. to correct receiving errors, investigating invoices on hold by reviewing the On Hold Report and working with Buyers and Requisitioners to resolve these items.
6. Customer Service: assisting other departments within Client with payment questions as well as working with Suppliers to ensure accurate and timely payments. This also includes the proper use of professional phone and email etiquette as well as appropriate face to face interaction.
7. Meeting Month End Deadlines: timeliness of all invoices entered for each of the 2 month end cutoffs, timeliness of invoices scanned before end of cutoff day, awareness of when the cutoffs are and planning accordingly to ensure all work is completed before the cutoff.
8. Follow Client Safety, Health, and Environmental policies and procedures.
9. Other duties, as assigned, or as business needs require.
Position Requirements:
Education Required: High School Diploma or equivalent
Experience Required: Minimum four years Accounts Payable experience and 1 year auditing experience
Experience Preferred: Specialized or Technical Knowledge Licenses, Certifications needed: Proficiency in Word, Excel required; Oracle preferred
Qualifications
Position Requirements:
Education Required: High School Diploma or equivalent
Experience Required: Minimum four years Accounts Payable experience and 1 year auditing experience
Experience Preferred: Specialized or Technical Knowledge Licenses,
Certifications needed: Proficiency in Word, Excel required; Oracle
preferred