Accounts Payable/ Inventory Specialist

Description

WHO WE ARE: Quality Community Health Care (QCHC) is a Federally Qualified Health Center (FQHC) operated health care center since 1980. We provide service at 3 locations in Philadelphia, PA, managing the health and wellness of patients from infants through senior citizens. We practice medicine as a partnership between us and our patients.

POSITION PURPOSE: Accounts Payable/ Inventory Specialist purpose is to maintain, supervise, and enhance all Accounts Payable and Payroll operations. To deliver complete, accurate, and timely input according to QCHC’s accounting policies while maintaining current accounting trends, standards, and methodology. maintains records of the entire company inventory, produces inventory reports bi-weekly, and ensures that purchase order numbers, invoices, sales records, and actual inventory reconcile with one another. In addition, all inventory must be well stocked, organized, and replenished as necessary.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Accounts Payable Function:

1. Maintain all Accounts Payables for QCHC
2. Coordinate and distribute Petty Cash distributions.
3. Prepare Accounts Payable and Inventory reporting.
4. Prepare weekly Accounts Payable schedule.
5. Prepare weekly account balance schedules.
6. Proper allocation to all cost accounting
7. Full and lead reconciliation to other accounting staff and sections for Accounts Payable
8. Assist with internal and external yearly audit
9. Preparing monthly grant entries, UDS, and compliance reports.
10. Monitor cash flow projections
11. Ensure proper allocation of grant expenses in accordance with funding guidelines and recognized cost principles.
12. Adhere to the monthly close schedule
13. Cross-training and coaching of other team members.
14. Adhere to all QCHC House Rules and policies.
15. Other duties as assigned.

Inventory Function:

1. Count all products and supplies
2. Analyze pricing records and compare them to physical company inventory.
3. Report any discrepancies to the direct supervisor with a plan for a solution.
4. Maintains cleanliness and organization of the stockroom.
5. Submit orders for new supplies and equipment repair.
6. Investigate probable cause of repairs with department heads before initiating action.
7. Pack up defective items for return, create shipping labels, and mail items.
8. Prepare a monthly disposal log to be submitted to the Financial Director.
9. Adhere to the policies and procedures of the 340 B Program.
10. Check-in and distribute incoming items per each requisition form.
11. Uses software/Excel computerized programs to record, track, and maintain all inventory-related data and accounting software.
12. Accepts and signs for all sale items and company deliveries.
13. Adjust inventory reports to account for new deliveries.
14. Attend meetings (when necessary) to discuss profit loss/gains with inventory control
15. Other duties as assigned

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of industry-standard accounting principles and software
• Able to work independently
• Able to be bonded and a notary.
• Adhering to Generally Accepted Accounting Principles (GAAP)
• Intermediate to advanced proficiency in Microsoft Excel
• Excellent Communication skills
• Ability to work well in a team and enhance cooperative working relationships
• Organizing and prioritizing
• Attention to detail and accuracy
• Basic knowledge of using the barcode equipment.
• Demonstrates proficiency in the use of inventory software
• Possess specific knowledge of the company’s range of products and services.
• Exhibits ability to interpret and explain inventory and sales reports.
• Possesses the physical strength necessary to unload and restock supplies.
• Pays close attention to detail.
• Demonstrates strong organizational skills

QUALIFICATIONS:

       Education:

• Bachelor’s Degree in Accounting (Preferred)

     Experience:

• Five (5) years of experience in accounting and payables
• Experience overseeing functions like improving the purchasing methods and staff training in general inventory processes
   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Type: Full-Time

Salary:

Benefits:

• 401(k)
• Dental Insurance
• Disability Insurance
• Employee Assistance Program
• Employee Discount
• Flexible Spending Account
• Health Insurance
• Life Insurance
• Paid Time Off
• Vision insurance

Schedule:

• 8-hour shift
• Day Shift
• Monday through Friday

Work Location: In person