ABOUT US

At Zachry Hospitality, we are passionate about hospitality and excellent customer service. Our hotel surrounds itself with team members who share that same passion. We take care of our guests and team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make: 

Every Person Matters

Together We Can Do Great Things

This Is More Than a Job 

Guest Service Agent

Job Purpose:

To greet and register guests, provide prompt and courteous service during guests' stay, and settle guest accounts at the completion of their stay.

To audit and correct paper work performed by Guest Service Agents and Food and Beverage operations. To prepare reports for Management involving rooms and food & beverage activity.

Job Responsibilities:

• Uses courteous and clear speaking voice, listens to guests requests, and responds with appropriate action. Supplies accurate information such as local attractions and seasonal events.
• Completes the registration process by accessing and entering information in the computer system, and use all hotel standards to confirm accurate information. Make appropriate room selection based on guest needs. Provides welcome folder containing electronic room key, coupons, Bonus claims form, room information and Refreshment Center keys as appropriate. Requires continual movement throughout Front Office and required standing 8 hours at front desk.
• Verifies credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accepts and records vouchers, traveler’s checks, and other forms of payment. Performs accurate, moderately complex arithmetic functions using a calculator. Posts charges to guestrooms and house accounts using the computer.
• Answers the telephones in 3 rings or less using positive and clear English. Inputs messages into the computer. Retrieves messages and communicate the content to the guest. Retrieves and logs mail, small packages and facsimiles for customers as requested.
• Closes guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances.
• Remains calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.
• Field guest complaints, conduct research, and develop a positive solution. Listens and extends assistance in order to resolve problems.
• Transport guests to and from the airport and within a 3 mile radius of the hotel.
• Able to work am, pm shifts with possible overnight.
• Other duties as assigned.
• Audits daily GSA paperwork, balances postings, performs computer operations and maintains the Front Office computer system.
• Audits daily F&B paperwork, balances postings, performs computer operations, and maintains the F&B computer system.
• Balance credit card entries in the Electronic Data Capture (EDQ) program and Dollars On The Net system for all room charges and F&B transactions for the day.
• Communicates end of day issues and problems that might occur throughout shift.
• Reconciles credit card system to daily transaction list from rooms
• Use Callback program as needed.
• Act as a Guest Service Agent during regular night audit shift hours.
• Other duties as assigned.

Job Skills:

• Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
• Ability to stand and move throughout Front Office and continuously perform essential job functions.
• Ability to read, listen and communicate effectively in English, both verbally and in writing.
• Ability to access and accurately input information using a moderately complex computer system.
• Hearing and visual ability to observe and detect signs of emergency situations.

Qualifications Standards

Education:

High school graduate or equivalent preferred.

Experience:

Prior hospitality experience preferred.

License/Certificates:

Must have a clear Texas drivers license

Zachry Hospitality offers an industry leading benefits package for our Team Members including:

• Medical, Dental and Vision Insurance
• Life Insurance
• 401k
• Paid Leave
• Employee Assistance Program
• Paid Time Off Program
• Hotel Discount Program
• And Many More