Position: Project & Resource Coordinator

Hours/Week: 40

Compensation range: $20.00 per hour

Reports to: VP of Operations

Direct Report(s): YWCA Volunteers

Internal Job Code: OPS-PR-COOR

Organization Overview

Since 1906 YWCA Utah has been a voice for women, a force for change, and a place for hope. Our enduring belief is that better lives for women – all women – will lead to stronger families and communities. YWCA is Utah’s most comprehensive provider of family violence services; our programs include walk-in services and a crisis line, emergency shelter, transitional housing, children’s programs, and a vast array of supportive services. In addition to our work in the area of family violence, the YWCA also reaches out broadly into the community with offerings for every woman, including a nationally accredited childcare and early education center, leadership opportunities for women at all life stages, and opportunities to participate more fully in civic life.

Mission: YWCA Utah is dedicated to eliminating racism, empowering women,

and promoting peace, justice, freedom, and dignity for all.

YWCA Utah is an equal employment opportunity employer and values a diverse workplace.

Benefits – Full-Time

In addition to being a part of an organization dedicated to race & gender equity in Utah, benefits of working at YWCA include:

• Paid parental leave (six weeks after 12 months of employment)
• Generous package of vacation, sick, and bereavement time available to all employees (amount accrued varies based on hours/week)
• Health and dental insurance eligibility for employees, partners, and dependents
• 11 paid holidays
• Employer retirement contribution of up to 10.5% of gross annual salary when eligible
• Professional development with internal and external training opportunities
• Free Employee Assistance Program providing counseling options to employees, partners, and dependents.

Position Summary

The Projects and Resource Coordinator oversees various aspects of project management within the organization, including planning and execution and volunteer supervision. They are responsible for managing in-kind donations, ensuring adequate stock levels, and collaborating with other teams to meet donation needs effectively. They also track and manage inventory across campus.

Essential Job functions

• Manage Operations project planning and execution.
• Supervise Operations project & in-kind donation volunteers.
• Manage inventory requests and provide regular inventory updates/communication with staff.
• Create and implement in-kind donation inventory tracking.
• Ensure donations across the campus are well stocked.
• Work with members of the Development and Domestic Violence Services team to create structure around in-kind donation needs and distribution.
• Oversee YWCA event set up.
• Provide an excellent experience for donors.
• Manage in-kind donation drop off and bookings calendar.
• Create volunteer opportunities and work with volunteer coordinator for support.

Competencies & Essential Skills:

• Problem Solving/Analytical Thinker: Ability to solve and analyze problems effectively and efficiently.
• Communication/Interpersonal Skills: Ability to provide exceptional customer service to supporters, partners, board members and co-workers. Exceptional communication skills and ability to respond to difficult situations.
• Time Management: Ability to multitask and work efficiently within close time constraints. Ability to work under pressure and in a stressful environment.
• Business Knowledge: Ability to master the components of a multi-disciplinary and multi-programmatic organization and partner organizations. Knowledge and understanding of Anti-racism, gender equity and violence against women.
• Organization: Strong organizational skills and ability to prioritize efficiently and meet deadlines.
• Judgement and Decision Making: Ability to exercise initiative, sound judgement and problem-solving techniques in the decision-making process.
• Technology/Tools: Ability to use various computer systems and applications including proficiency in online and electronic communication strategies.
• Commitment to mission: Demonstrates commitment to YWCA Utah’s mission and philosophy. Actively engages in YWCA Utah’s anti-racism work.
• Compliance: Adhere to YWCA Utah’s policies and is committed to act legally and ethically within the scope of the work.

Ideal candidates will have the following:

1. Welcoming & inclusive personality
2. General knowledge of direct victim services, violence against women and sexual violence issues; gender and race equity, from a feminist perspective.
3. Understanding of equity, anti-oppression and trauma-informed philosophies.

Qualifications

• Experience planning, executing, and overseeing projects from conception to completion.
• Skilled in assigning tasks, providing guidance, and fostering a positive and inclusive volunteer environment. Proficient in organizing and coordinating volunteer activities to achieve organizational objectives.
• Familiarity with inventory control principles and practices, including inventory tracking, stock rotation, and inventory optimization. Ability to assess inventory needs, monitor stock levels, and reorder supplies as necessary.
• Familiarity with event planning and coordination processes. Ability to collaborate with internal teams and external partners to ensure successful event execution.
• An understanding of, and agreement with, YWCA Utah’s mission, values and philosophy regarding the elimination of racism, empowerment of women and commitment to anti-oppression work and social justice.
• Understanding and commitment to issues of cultural diversity and anti-racism.
• Ability to work scheduled hours on a regular basis, weekend and evening on call shifts are rare, but required.
• Proficiency with general office duties, computer systems and technology.
• Excellent writing, interpersonal communication, and public speaking skills.
• Demonstrated ability to work independently, manage time, evaluate progress, and adjust activities to complete projects within established timeframe.
• Demonstrated experience functioning within multidisciplinary settings.
• Skilled in establishing effective working relationships.
• Ability to collaborate and invite collaboration.
• Able to demonstrate skills in effective communication, conflict resolution and problem solving.
• If driving on business, a valid Utah driver’s license, access to an automobile, and valid auto insurance required.

Physical/Sensory Demands

Work is generally performed in a safe and comfortable office environment. While performing the duties of this job, the employee is regularly required to: sit for long periods of time; use computer to enter data; use telephone to converse with customers and employees; walk and stand for long periods of time; perform repetitive wrist, hand and/or finger movement. Travel to attend conferences, training, outreach, and other events may occasionally occur. Rarely required to lift up to 40 lbs.

Equal Opportunity Employer

YWCA Utah is an Equal Opportunity Employer (EOE). If you need assistance or an accommodation during the application process due to disability, it is available upon request. No applicant will be penalized as a result of such a request.