Description

YWCA Central Alabama is a social justice organization dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all. YWCA Central Alabama’s vision is to create a more caring community. We work every day to make a positive change in the lives of individuals and the community.

Summary/Objective:

• Arrange meetings, and maintain constituent database record of the Executive Director’s contacts and correspondence, providing context as needed to assist in discerning priorities among the many draws on Director’s time.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response using independent judgement in the absence of the Director.
• Provide a bridge for smooth communication between the Executive Director's office and internal teams on issues related to COVID; demonstrating leadership and discretion to maintain credibility, trust, and support with senior management and staff.
• Must maintain confidentiality and handle sensitive information with a high level of discretion.
• Draft Executive Director Memos, emails, power-point presentations and other materials as needed; edit, proofread, and format confidential documents.
• Organize and prioritize large volumes of information and calls.
• Type general correspondence, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Required Competencies

To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability, and environmental conditions required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Skilled at effectively presenting information and responding to questions.
• Must be detailed-orientated and extremely organized.
• Must be able to handle multiple projects/tasks simultaneously while meeting deadlines and work in a fast paced environment.
• Must be Proficient with Microsoft Products: Word, Excel, PowerPoint, SharePoint, Teams and Outlook; and other forms of telecommunication.
• Exceptional people skills and interpersonal skills with individual teams.
• Effective verbal and written communication skills.
• Strong work ethic and time management skills.
• Ability to meet deadlines.
• Confidentiality, integrity, results-driven and problem solving abilities.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Requirements/Working Environment:

• This position requires a person who can work with many distractions, interruptions and still accomplish their objectives and meet established deadlines. This role routinely uses stand office equipment such as computers, photocopiers and other necessary equipment.
• The person in this position works full time Monday through Friday within the YWCA Central Alabama, located in downtown Birmingham. The Shift is between 8:00 am 5:00 pm. Some flexibility in hours is required based on department needs, but he employee must work 40 hours each week to maintain full-time status and at least 30 hours each week to maintain health benefits.
• The work takes place in an office setting, within the center, and at times, outdoors or in the community.
• Must be able to stand, walk, sit, talk, hear, use hands, kneel or crouch, bending or stooping, and use a computer for periods of the day.
• The person may need to lift or carry up to 50 lbs. when supplies.
• This role may require work related travel.

Individuals qualified for this position must be able to perform the essential duties of the position with or without accommodation. If a reasonable accommodation is needed to successfully participate in the job application or interview process, or to perform the essential job functions, notify the Human Resources department, who will determine if the request can be met or whether it will cause an undue hardship to the organization.

Qualifications