Position Summary:

Provides high-level administrative support involving the use of discretion and independent judgment to the EVP, Chief Operating Officer/ CFO.

Essential Functions:

• Exercises discretion and independent judgment in handling confidential and sensitive information in connection with the Executives’ responsibilities, which may include financial, personnel, funders, and grant-related data.
• Prepares correspondences, reports, agendas, and spreadsheets in support of the Executive’s needs.
• Manages travel arrangements for Executives, as needed, and schedules for out-of-town visitors and employment candidates.
• Coordinates all arrangements for meetings of various committees, task forces and groups (notices, materials, food and minutes).
• Prepares for and coordinates special off-site Association leadership meetings as
• Maintains organizational charts for assigned
• Coordinates staff business cards, stationery orders and office supplies for business/administrative
• Fields all incoming calls for the EVP, COO/ CFO.
• Maintains corporate databases for various reports, committees and mailings.
• Other tasks or projects, as assigned.

NOTE: This job description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

Qualifications:

• Bachelor's degree in social services, business or equivalent preferred, or a certification for administrative professionals
• Three or more years of related experience working as an assistant to high level executives preferably in a not-for-profit
• Intermediate knowledge of Microsoft Office Suite including Word, Outlook, Excel, PowerPoint, Forms, Smartsheet, Google Docs, Canva and other administrative tools.
• Handles self in a professional manner. Works with integrity, discretion, and maintains confidentiality. Upholds a professional
• Ability to multi-task and work well under
• Critical thinking/future planning skills are
• Maintains knowledge of Association policies and
• An effective team player who contributes valuable ideas and feedback and can be counted on to meet expectations and
• Strong verbal and written communication skills. Able to organize ideas in a clear, well- organized manner, and demonstrates an understanding of audiences’
• Communicates effectively with a variety of audiences including senior leadership, Board members, employees, and the general
• Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, ).