About the Employer
Founded in 1888, the Santa Ana Unified School District (SAUSD) is the second largest school district in Orange County serving approximately 45,00 students and the 2nd largest employer in Santa Ana, providing job opportunities to approximately 5,000 employees. SAUSD is comprised of 32 Elementary, 8 Intermediate, 4 Alternative Educational Options, and 7 High Schools.

SAUSD is committed to providing each of its students with a high-quality education, rigorous and advanced programs, and a nurturing, safe environment with state-of-the-art facilities, 21st century learning and technology, and a direct pathway to college upon graduation. Our district proudly boasts one of the highest graduation rates in the state of California.
Job Description / Essential Elements:
SANTA ANA UNIFIED SCHOOL DISTRICT

SCHOOL OFFICE MANAGER-ELEMENTARY

BASIC FUNCTION:

Under the direction of a Principal I or a Principal II, perform a wide variety of clerical and secretarial functions in the management of a school office at an elementary school or special school; perform public relations and communication services for the Principal.

DISTINGUISHING CHARACTERISTICS:

Positions in this class are characterized by the relatively small amount of supervision received, since many of the duties must be performed while the Principal is absent from the office. Most clerical operations are diverse and performed independently or with the assistance of clerical personnel. There is frequent contact with parents, teachers and students. This position is often the first line of contact with parents and visitors to the campus.

REPRESENTATIVE DUTIES:

Serve as secretary to the Principal and Assistant Principals as necessary. E

Coordinate the front office of a school acting as receptionist and the first contact with outsiders. E

Provide information as necessary over the phone or in personal contacts with parents, students or school personnel. E

Type from rough drafts or instructions a variety of materials such as letters, memoranda, bulletins, reports, and statistical data. E

Input and maintain student data in computer system; enroll and transfer students and maintain attendance records; maintain records on class size and other data required by special programs or District policy. E

Administer the certificated and classified payroll including the completion and submission of time sheets to the Principal and the payroll department; maintain accurate records with respect to personnel. E

Maintain and prepare school office records and consolidate reports as directed by the Principal. E

Prepare staff and parent bulletins as directed; distribute other bulletins. E

Maintain cooperative effort with school health office, assisting as needed with records, first aid and emergencies. E

Coordinate efforts of the school in working with school counselors and community workers on such matters as truancy, absenteeism, needy families and District referrals. E

Monitor the budget on behalf of the Principal as directed. E

Collect and account for money collected in conjunction with fund raising and other school activities. E

Requisition, receive, store and distribute supplies and office materials; maintain records and logs; maintain materials and equipment inventories; submit equipment repair requests. E
REPRESENTATIVE DUTIES: (CONTINUED)

Assist in obtaining substitute personnel; assist substitute personnel in locating assigned classroom and in completing required paperwork. E

Maintain control of school keys. E

Provide work direction and guidance to other office clerical workers.

Make appointments as needed for the Principal and Assistant Principals.

Perform a wide variety of problem_solving tasks in support of certificated, classified and management personnel.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Modern office practices, procedures and equipment, including computer equipment.
Record_keeping techniques.
Health and safety regulations.
English, grammar, spelling and punctuation.
Reading and writing communications skills.
School District organization, operations and objectives.
Oral and written communications skills.
Applicable sections of State Education Code.

ABILITY TO:
Make simple arithmetic calculations.
Operate modern office equipment including computer equipment.
Work cooperatively with others.
Type at 50 words per minute.
Establish and maintain effective working relationships with others.
Communicate effectively with others.
Work independently in the absence of supervision.
Meet schedules and time lines.
Maintain records and prepare reports.
Communicate effectively both orally and in writing. Maintain good public relations with students, parents, teachers and the public.
Schedule and plan clerical work.
Perform the essential functions of the job.

EDUCATION AND EXPERIENCE:

Any combination equivalent to graduation from high school and three years of responsible clerical experience involving meeting the public.

WORKING CONDITIONS:

ENVIRONMENT:
Elementary school environment.
Constant interruptions.
PHYSICAL ABILITIES:
Hearing and speaking accurately to exchange information in person or on the telephone.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard.
Bending at the waist, kneeling or crouching to file materials.
Lifting or moving objects, normally not exceeding twenty (20) pounds.
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.
Board Approved: (12/82) 5/01
Requirements / Qualifications
EDUCATION AND EXPERIENCE:
•Any combination equivalent to graduation from high school and
•Three years of responsible clerical experience involving meeting the public

Please complete the online EDJoin application and attach copies of the following documents: Applications with missing attachment will be considered incomplete and therefore will not be considered for an interview.
•Resume
•High School Diploma
*In Lieu of the High School Diploma we will accept the proof of a Bachelor's Degree (Attach copy of degree or transcripts with degree posted)

THE DOCUMENTS SPECIFIED ABOVE MUST BE ATTACHED IN ORDER FOR YOUR APPLICATION TO BE CONSIDERED FOR AN INTERVIEW. We will NOT accept any faxed or e-mailed attachments.

IMPORTANT NOTE:

This position requires a valid High School Diploma or valid equivalency established by an accredited institution/agency within the United States. Applications that do not include a valid degree will not be considered. If you would like to receive credit for a foreign degree, you may submit your foreign degree to an approved education evaluation service. Any cost of evaluation is the candidate's responsibility. For your convenience, you may visit our website at www.sausd.us under the Human Resources link for a list of approved education evaluation services. The District provides this list only as information to prospective job candidates and makes no endorsement on any of the companies listed.
Comments and Other Information
Secretary Exam required (If not previously taken and passed) -