About us

We are a well-established manufacturing and fabricating business in the Chippewa Valley but servicing the entire United States.

Job Overview:

We are looking for a responsible Administrative Assistant to perform a variety of administrative, H.R., accounting, and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include accounts receivable duties, data collection for payroll, preparing reports, maintaining data logs, creating and updating trailer files as well as generating vehicle identification tags and decals. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you have previous experience as a secretary or executive administrative assistant and familiarity within our industry, we would like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Job duties include, but are not limited to:

• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports and/or documents
• Create customer invoicing and perform other AR duties
• Maintain accurate records, data entry, payables, and data logs
• Assist HR Department
• Maintain filing systems
• Maintain office policies and procedures
• Maintain contact lists
• Provide exceptional customer service to customers and visitors
• Act as the point of contact for internal and external clients

Requirements:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and scanner/copier machines
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus

This is a full-time position offering competitive pay. We value our employees' professional development and offer opportunities for growth within the company. If you are a motivated individual with strong administrative skills, we encourage you to apply for this position.

Note: All positions at our company are paid positions.

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• QuickBooks: 2 years (Preferred)

Ability to Commute:

• Chippewa Falls, WI 54729 (Required)

Work Location: In person