EXECUTIVE ASSISTANT – Brighton, MA

Onsite requirement – 5 days/week in Brighton, MA – free parking

The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives. This role will support 3 leaders – Chief Nursing Officer, Chief Quality Control Officer and Chief HR Officer.

RESPONSIBILITIES

• Provides multi-faceted administrative support and assistance, such as writing and editing communication, drafting memos, and preparing communications on the executive’s behalf
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Organizes meetings and events, including scheduling, sending reminders, follow up tasks, and organizing catering when necessary
• Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• May be responsible for directing and deploying support staff or other resources.
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

QUALIFICATIONS

• Excellent Customer Service skills
• 5 years of administration assistant experience
• 2 years of executive administration assistant experience
• Must be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
• Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Exemplary planning and time management skills
• Up to date with advancements in office systems and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality required
• BA/BS is required

Compensation: $70-85k

Onsite requirement – 5 days/week in Brighton, MA – free parking

Job Type: Full-time

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative Assistance: 5 years (Required)
• Microsoft Outlook: 3 years (Required)
• Executive Assistant: 2 years (Required)

Ability to Commute:

• Brighton, MA 02135 (Required)

Ability to Relocate:

• Brighton, MA 02135: Relocate before starting work (Required)

Work Location: In person