Description

Position Overview

The Human Resources Specialist is able to help develop, implement, support and review all HR department initiatives, policies, procedures, and systems. Also has leadership and instructional aptitudes needed to provide training and oversight on policies and This work is carried out in support of the mission and goals of Ryan Health.

Essential Functions

New Employee and Exiting Employee Activities

• Conduct post-hire procedures, E-Verify, I-9 verifications, Personnel Action Form (PCF) for HRIS data entry, and all required initial compliance.
• During New Hire Orientation week ensure all new hires are entered in HRIS and hand-scanned by day two.
• Work with Director of Human Resources & HR Onboarding specialist as necessary in relation to new hire.
• Send IT Termination ticket and PAF of exiting employee status and facilitate return of equipment to IT as appropriate.

 Payroll Administration

• Process Personnel Action Form (PAF) for all new hires, status changes, union payouts & increases, bonus is, all other staff salary increases, terminations, department creations, etc. in Human Resources Information System (HRIS).
• Work on communications to staff regarding salary increases, payouts, bonuses, etc. as necessary and appropriate.
• Ensure all employee information is up to date on HRIS and other areas as appropriate to ensure the data integrity of the HRIS system.
• Ensure processing of garnishments including notification to Employee, HR and the Payroll department.

Employee Satisfaction

• Work with Director of Human Resources on surveys and participate in the analysis and reporting of results.
• Assist in the communication and tracking of employee recognition and engagement activities.
• Participate in the coordination of employee events, such as Employee Appreciation Day and Annual Holiday Party and birthday gifts and cards.
• Maintain Human Resources section on NETTY (company intranet)

Training & Compliance

• Train staff and management on HRIS system
• Collaborate with HRD &IT in maintain training materials and modules current in the LMS and/or related trainings.
• Maintain HRIS database and workflows.
• Post up to date state and federal compliance posters.
• Monitor & ensure that all credentials, licenses & verifications, employee physicals and CPR certificates are up to date.
• Coordinate BCLS/CPR trainings.
• Comply with I-9 completion, filing ad retention requirements.

Administrative Functions

• Provide staff with employee verification letters and complete salary information requests.
• Monthly ad-hoc reporting as needed.
• Produce materials for audits.
• Maintain HR mail Inboxes: HRDocs (eFax) & HR Inbox.
• Maintain equipment & office supplies for the department.
• Ensure employee documents are e-filed appropriately.
• Back-up for Office Manager/HR Coordinator & HR Onboarding Specialist
• Other Duties and Projects, as necessary.

Qualifications

Minimum Experience and Skills Required:

• Two years of similar or relevant experience in a mid-sized (250 employees) organization.
• Ability to balance shifting priorities and keep track of multiple tasks and deadlines.
• Excellent communication & interpersonal skills.
• Team player with sensitivity to cultural and personal diversity.
• Strong computer literacy with proficiency in standard office software such as Microsoft Word, Excel, Outlook, Power Point, and Access.
• Proficiency with Human Resources Information Systems & Applicant Tracking System

Education, Licenses, and/or Certifications Required:

Associate Degree required.

Preferred Qualifications:

• Bachelors preferred.
• Experience working in a unionized environment.
• Experience in a Federally Qualified Health Center or health care environment.
• SHRM or PHR certification

Competencies Required:

Customer Service:

• Professional, courteous and respectful attitude in dealing with others.
• Commits to exceeding expectations of the patient.

Cooperation/Teamwork:

• Works well with others.
• Contributes input to improve outcomes.
• Asks others for opinions and feedback; provides feedback.

Job-Specific Competencies

Organization:

• Manages multiple projects
• Determines project urgency in a practical way; uses goals to guide actions.
• Creates detailed action plans.
• Organizes and schedules people and tasks effectively.

Confidentiality:

• Remains sensitive to Human Resource issues and maintains confidentiality, neutrality and objectivity as appropriate.

Minimal Training Time:

Introductory period consists of 180 days.

Working Conditions:

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear.

The employee is occasionally required to move about the office, use hands and fingers to feel, handle or operate office equipment.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is performed in an office and in outreach settings. The noise level and space accommodations in the work environment may vary.

Disclaimer

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This position may be required to perform other duties. If such work becomes a permanent and regular part of the job, a new description will be prepared.

Equal Opportunity Employer

Ryan Health is an Equal Opportunity / Affirmative Action Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, gender identity, military veteran status, or any other characteristic protected by law. We are committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce.