Closing Date:
09/18/2023 BROOKE COUNTY SCHOOLS
POSITION VACANCY POSTING #S-1349
POSITION TITLE: Secretary II/III
LOCATION: Brooke Intermediate South– 8:15a-4:15p – 205 days – 8 hours Effective 11/1/23

Title: Secretary I – means personnel employed to transcribe from notes or mechanical equipment, receive callers, perform clerical tasks, prepare reports and operate office machines.
Secretary II – means personnel employed in any elementary secondary, kindergarten, nursery, special education, vocational or any other school as a secretary. The duties may include performing general clerical tasks, transcribing from notes or stenotype or mechanical equipment or a sound-producing machine, preparing reports, receiving callers and referring them to proper persons, operating office machines, keeping records and handling routine correspondence. There is nothing implied herein that would prevent such employees from holding or being elevated to a higher classification.
Secretary III – means personnel assigned to the county board of education office, administrators in charge of various instructional, maintenance, transportation, food service, operations and health departments, federal programs or department, with particular responsibilities of purchasing and financial control or any personnel who have served in a position which meets the definition of “Secretary II” herein for eight (8) continuous years.
Qualifications: High school diploma or equivalent. Varied office experience and/or training in typing, filing desired. Should be skilled in office procedures with a high degree of communication skills. Computer skills desired. Successful completion of the State Competency Test as set forth by the State Department of Education.
Reports to: Principal/Assistant Principal.
Job Goals: To assure the smooth and efficient operation of the school/administrative office. To assist and relieve the administrative supervisor of paper work and office duties so that they may devote maximum attention to problems of education and educational administration.
Duties:

• Typing skills proficient at 50 words per minute

• Type acceptable business letters, memos, reports, tabular material and forms with speed and accuracy

• Type from handwritten or edited rough draft material

• Takes and transcribes from notes correspondence, reports, notices and recommendations

• Maintains a regular filing system as well as a set of locked confidential files

• Files correspondence, invoices, cards, or other reports in a prescribed manner, depending upon the practice of the department

• Maintains a schedule of appointments and makes arrangements for conferences and interviews

• Properly uses the telephone for incoming and outgoing calls and records messages

• Maintains a complete and systematic set of records of all financial transactions

• Records details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.

• Prepares financial statements, income statements, and cost reports to reflect financial condition of the department

• Traces errors and records adjustment to correct charges and credits posted to incorrect amounts

• Reviews and completes duplicating work orders

• Knowledge to operate various types of duplicating machines to reproduce handwritten or typewritten materials

• Unpack orders received and inspect for damage or defects; verify accuracy of orders received by reviewing specific information on packing slip, invoice, or purchase order; records any discrepancy or damage

• Demonstrates proficiency in using computer operating system commands, word processing operation, computer filing, retrieval of information, etc.

• Utilizes West Virginia Educational Information System for maintenance of student records, processing purchase orders, point of service (Child Nutrition Program) and associated programs

• Displays flexibility in learning new and different methods of accomplishing tasks

• Follows county policy and procedures

• Maintain and/or upgrade skills

• Perform duties efficiently and productively

• Promote positive communications

• Maintain a professional appearance

• Performs such other duties and assume such other responsibilities as the superintendent or immediate supervisor may from time to time assign

TERM OF EMPLOYMENT: 205 days per year. Salary and work year to be established by the Board of Education
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the
Brooke County Board of Education’s Policy of Evaluation of Service Personnel