Accounts Payable Specialist

General Statement of Job:

The Accounts Payable Specialist is to assist in the administration of the district’s business affairs so as to provide the maximum services for the financial resources available.

Essential Functions:

• Matches invoices to purchase orders and processes for payment by creating an invoice packet with budget code, merchandise amount, tax, shipping, total, P.O. number and vendor number.
• Communicates with vendors and school personnel about discrepancies.
• Sends list to the schools of purchase orders that have been fully invoiced and have not been signed off for payment.
• Tracks payments made on blanket purchase orders.
• Checks input and assists in check writing.
• Performs routine maintenance on encumbrance journals.
• Checks input and assists in check writing for child nutrition.
• Generates outstanding obligations report for accounts payable at year end.
• Records additions, retired, and transferred inventory items at central office.
• Tags inventory items at central office with ID tags.
• Assists schools with their inventory records.
• Records additions, deletions and transfers for Lee County Schools.
• Tags fixed assets for Lee County Schools.
• Calculates depreciation on fixed assets.
• Balances fixed assets by classification and by fund.
• Balances fixed assets by elementary, middle, high school, special schools and administrative.
• Keeps file on leases.
• Prepares semi-annual report on leases.
• Develops and recommends policies to govern personnel and program activities.
• Plans and develops special programs for target groups and secures supportive endorsements and funds to conduct related programs. Performs related work as required.


Knowledge, Skills, and Abilities:

• Considerable knowledge of grammar, vocabulary and punctuation
• Considerable knowledge of office practices and procedures
• Considerable knowledge of bookkeeping
• Considerable knowledge of accounting techniques and procedures
• Ability to compile and summarize information
• Ability to access information through a computer network, or from a mini-or main-frame computer
• Ability to use moderately complex, WORD processing or spreadsheet software programs
• Ability to reconcile divergent entries
• Ability to learn, interpret and explain policies, regulation and programs
• Ability to resolve problem situations
• Ability to schedule variable work


MINIMUM TRAINING AND EXPERIENCE

• Minimum of two years accounting or business from a college or university preferred.
• Three to five years of work experience in a related area of accounting and purchasing.


DISCLAIMER:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.