The Administrative and Finance Assistant position performs basic accounting support including bookkeeping, financial analysis, audit and budget functions in connection with maintaining the financial records. In addition, the Administrative and Finance Assistant position plays an active role in assisting with employee onboarding and benefit programs, administrative tasks, and organization risk monitoring and compliance. This position is responsible for bi-weekly payroll processing as well as all associated data entry and reporting.

Essential Functions and Responsibilities

• Accurately maintain bookkeeping databases and spreadsheets and updating information as needed.
• Generate and process invoices for customers.
• Communicate with customers to request payments.
• Manage accounts payable using accounting software and other programs.
• Compare invoices, orders, prices, terms of payment and other charges to ensure accuracy.
• Identify and resolve any discrepancies to accounts.
• Collect payments from customers and accurately record them in the system.
• Review Accounts Receivable aging reports and follow-up with customers to address delinquent accounts.
• Create reports and balance sheets that document overall profits and losses.
• Participate in financial audits.
• Prepare and submit company payrolls: Ensure that all payrolls are reviewed for accuracy and all employees are compensated accurately.
• Assist in managing employee onboarding process
• Assist in managing company benefit programs.

Skills and Abilities

• Bachelor’s degree in Accounting or Finance.
• 2 years of general accounting and finance preferred.
• Strong knowledge of accounts payable and accounts receivable.
• Proficient in Excel and QuickBooks.
• Understanding of and ability to adhere to generally accepted accounting principles.
• Possess excellent communication/interpersonal, analytical and problem solving skills.
• High level of integrity with ability to handle confidential information appropriately.

Job Type: Full-time

Pay: $48,000.00 - $64,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Verona, WI 53593: Relocate before starting work (Required)

Work Location: Hybrid remote in Verona, WI 53593