JOB
This is responsible administrative and office support work for the Probation Office. Work involves performance of a variety of duties requiring judgment based on knowledge gained through experience in procedures and responsibilities. Work is performed according to standard procedures or general rules. Employees in this class work under supervision of the department heads, but ordinarily proceed on their own initiative and carry work to completion.
EXAMPLE OF DUTIES
Greets, screens and directs callers and visitors; answers varied inquiries; explains policies and procedures; and arranges appointments and interpreter services as needed. Composes, edits, and prepares correspondence, reports, emails and other documents in accordance with standard policies. Obtains prior records for pre and post-sentence investigations. Administers and scores Domestic Violence Inventories. Receives intake referrals from court and obtains pertinent data from clients. Works closely with probation agents in managing time sensitive tasks. Maintains electronic and hard copy filing systems so that pertinent information is easily accessible and complete. Processes incoming and outgoing mail so that information and requests are received on time. Uses general office equipment as required. Maintains office supply inventories. Coordinates the Juvenile Community Service Program. Establishes work schedules and monitors client progress through visits with clients and supervisors. Reports success, failure and violations to the District Court. Performs bookkeeping and purchasing duties related to office of assignment. Prepares and maintains relatively complex fiscal, administrative and general records. Compiles data for administrative analysis, questionnaires and public reports. Performs other work as required. Responsible to observe all Watonwan County safety and health rules and to apply the principles of accident prevention in day-to-day duties.