2 Administrative Assistant - Tyson Research Center Jobs in Eureka, MO
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Administrative Assistant - Tyson Research Center
$46k-58k (estimate)
Full Time | Colleges & Universities
3 Weeks Ago
Washington University in St. Louis is Hiring an Administrative Assistant - Tyson Research Center Near Eureka, MO
Scheduled Hours
37.5
Position SummaryThe Administrative Assistant provides administrative and program support for Tyson Research Center, the environmental field station of Washington University in St. Louis. This includes planning and performing the administrative support functions and duties required for the successful operation of the department.
Job DescriptionPrimary Duties & ResponsibilitiesCoordinates and performs daily tasks to ensure functioning of the Tyson administrative office:
Working ConditionsOffice environment in field station (including exposure to ticks) using typical office equipment. Typically working at desk or table, but occasional need to work outdoors. Repetitive wrist, hand or finger movement (PC typing). Ability to travel to on- and off-campus locations as needed. May be required to move/lift <20 pounds as needed (infrequently). Enjoy outdoors, appreciate nature, and wish to work in a field station environment with ecological researchers and support the mission.
Preferred Qualifications
G06-H
Salary Range
$17.52 - $26.27 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
37.5
Position SummaryThe Administrative Assistant provides administrative and program support for Tyson Research Center, the environmental field station of Washington University in St. Louis. This includes planning and performing the administrative support functions and duties required for the successful operation of the department.
Job DescriptionPrimary Duties & ResponsibilitiesCoordinates and performs daily tasks to ensure functioning of the Tyson administrative office:
- Tracks and reconciles expenditures against Tyson budget for 3 departments and grants.
- Manages reservation/rental of Tyson spaces, including classroom, lab, bunker, warehouse, and other spaces. Administers and helps negotiate lease agreements for 15 storage space tenants and residential house leases at the Tyson annex property.
- Serves as primary liaison for packages received by the department and campus mail.
- Orders office, kitchen, maintenance, and research supplies and equipment for Tyson staff and researchers.
- Manages Tyson events, including purchasing food, inviting guests/attendees, and overseeing the successful execution of events.
- Handles parking permitting and licensure for Tyson vehicles.
- Provides general administrative support including scheduling appointments, meetings and making travel arrangements.
- Serves as primary contact and information source to visitors, development, vendors, researchers, students, and teaching groups. Provide advising (answering general questions) to students, faculty, staff.
- Serves as first media contact point for literature and information, makes decisions on appropriate contacts for specialized requests for information.
- Administers Tyson’s access policies and procedures, manages gate/security system and key distribution for Tyson, and works with Director to determine access privileges for Tyson users and the Endangered Wolf Center.
- Provides support to staff, researchers, students, faculty, seminar speakers, and the Memorial Grove/WU Medical school staff and visitors.
- Sets up travel, lodging, and overall logistics for seminar speakers.
- Scribes, disseminates, and archives notes from Tyson staff/community meetings and relevant events (e.g. workshops)Assists in development/coordination of programs/projects/grant proposals.
- Serves as liaison to the research office to assist with finding funding opportunities.
- Coordinates and plans with the Tyson team on seminars and events.
- Coordinates and updates general communications for the department including verbal, written and electronic communications and websites (Instagram, Facebook, digital newsletters), which includes initiating/reviewing drafts of various communications.
- Designs Tyson annual report and printed calendar.
- Handles delivery of printed communication materials.
- Tracks the use of Tyson by researchers, classes, workshops, events, retreats, etc.
- Maintains and updates Tyson stakeholders database.
Working ConditionsOffice environment in field station (including exposure to ticks) using typical office equipment. Typically working at desk or table, but occasional need to work outdoors. Repetitive wrist, hand or finger movement (PC typing). Ability to travel to on- and off-campus locations as needed. May be required to move/lift <20 pounds as needed (infrequently). Enjoy outdoors, appreciate nature, and wish to work in a field station environment with ecological researchers and support the mission.
Preferred Qualifications
- Two to three years of administrative support experience.
- Experience in dealing with multiple constituencies and the public.
- Proven ability to work independently and make sound operational decisions.
- Interest or experience in natural resources, conservation, or science education, and capable of becoming familiar with the research and teaching activities at Tyson Research Center.
- Ability to lift and move 20 lbs on occasion.
- Familiarity with an academic or not-for-profit work environment.
- Expertise with Adobe Creative Suite.
- Experience with Workday.
- Working knowledge of Microsoft Office software and Google (e.g. sheets, shared docs).
- Demonstrated strong interpersonal skills and professional demeanor.
- Strong oral and written communication abilities, and providing excellent customer service. Proactive, an agent of change, able to prioritize tasks, exercise sound judgment, and maintain confidentiality.
- Flexible, creative, excel in multi-tasking and thrive in busy environment with deadlines.
- Willingness to work extra hours as necessary to achieve objectives.
- Professional and courteous communication with colleagues and all internal and external clients is essential.
- High school diploma or equivalent high school certification.
- One year of experience in an office or administrative support position.
- Valid Missouri Class E or Illinois Class D Driver's license.
- Good driving record.
G06-H
Salary Range
$17.52 - $26.27 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$46k-58k (estimate)
POST DATE
05/23/2024
EXPIRATION DATE
06/16/2024
WEBSITE
wustl.edu
HEADQUARTERS
ROCKINGHAM, VA
SIZE
7,500 - 15,000
FOUNDED
1853
CEO
JUSTIN CARROL
REVENUE
$3B - $5B
INDUSTRY
Colleges & Universities
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