The Record Retention Specialist will play a crucial role in overseeing and managing the records of our nation-wide youth and family services programs across multiple states. The Record Retention Specialist will be responsible for ensuring all records are maintained in accordance with applicable federal, state, and local regulations and laws, which vary by state. In this role, the Record Retention Specialist will be responsible for updating practices in response to legislative changes, enhancing operational efficiency, and managing risk by establishing best practices in records management.

Develop, implement, and oversee a comprehensive records retention and document management system.

Implement policies and procedures for the retention and disposal of records in compliance with legal and regulatory requirements. This includes determining how long records should be retained and ensuring that obsolete records are securely disposed of.

Stay up-to-date with changes in records retention laws and regulations across multiple jurisdictions and ensure compliance.

Collaborate with legal, compliance, and program departments to identify specific records management requirements.

Conduct regular audits and reviews of records and retention procedures to ensure compliance.

Manage electronic and paper recordkeeping systems, ensuring they meet legal requirements.

Provide training and guidance to staff on proper records management and retention practices.

Plan and manage records digitization projects and oversee the transition from paper to electronic records, where applicable.

Travel to various sites to implement systems, conduct training, and ensure consistency in records management practices across all locations.

Prepare reports and presentations on the status of records management programs for senior management.

Facilitate timely retrieval of records as needed by employees, clients, or regulatory agencies.

Implement measures to safeguard records and sensitive information from unauthorized access, theft, or damage. This may involve encryption, access controls, and regular security audits to identify and address vulnerabilities

Strong understanding of records retention laws and guidelines, including those specific to youth and family services.

Exceptional organizational skills and attention to detail.

Proactive and self-starting with the ability to manage multiple projects independently.

Excellent communication skills, both verbal and written.

Proficiency in records management software and Google Suite.

Ability to travel regularly to various company sites across different states.

Bachelor's degree in Records Management, Library Science, Information Management, Legal Studies, or a related field.

Minimum of 2 years of experience in records management or a related field, preferably in a multi-state organization.

Must be 21 years of age or older.

Must have a valid driver’s license and be eligible to drive to facilitate program services as required.

Certification in Records Management (e.g., CRM, IGP) preferred

Experience working in similar industry or government sectors.

Knowledge of data privacy practices and regulations.

The pay range for this role is:

55,000 - 55,000 USD per year ((Remote) 730 Corporate )