Villagio Hospitality Group is looking for a Part-time Administrative Assistant to support the corporate office. Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Responsible for confidential and time sensitive material. Familiar with the restaurant industry, terminology, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Must have excellent writing and communication skills and be able to thrive in a fast-paced environment. Must have a flexible schedule, evenings and weekends may be required on occasion. 

Responsibilities: 

• Answer and direct phone calls 

• Organize and schedule meetings and appointments 

• Maintain contact lists 

• Maintain kitchen area clean

• Keep employee bathrooms stocked

• Produce and distribute correspondence emails, letters, and meeting minutes 

• Assist in the preparation of regularly scheduled reports 

• Develop and maintain a filing system 

• Order office supplies 

• Book travel arrangements 

• Submit and reconcile expense reports 

• Provide information by answering questions and requests 

• Take dictation 

• Research and creates presentations 

• Handle multiple projects

• Contribute to team effort by accomplishing related results as needed 

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

• Maintain computer and manual filing systems 

• Handle sensitive information in a confidential manner 

• Take accurate minutes of meetings 

• Reply to email, telephone or face to face enquiries 

• Develop and update administrative systems to make them more efficient 

• Resolve administrative problems