REPORT TO: Project Executive
Roles & Responsibilities
Description: The Project Manager role works in conjunction with the Project Executive to oversee projects as they are nearing the design development stage to take the project through the buyout stage and manage the implementation phase of the construction project. The responsibilities of this position are as follows:
Serve as the primary point of contact for ownership, local support services providers, property managers, state and local agencies, and other project stakeholders during the construction phase.
Assist during the preconstruction phase to provide constructability analysis, budgeting support, schedule review, and input as required.
Assist with the Solicitation of subcontractors during preconstruction to provide budgeting and constructability input during design.
Manage and administer project through the construction phase, including:
Development and maintenance of the overall project schedule, with minimum monthly updates
Management of the submittal and shop drawing process that includes: establishing a submittal and procurement schedule; review of each submittal; and processing in conjunction with project specifications and delivery requirements
Management and enforcement of subcontractor compliance ? executed subcontracts, valid insurance certificates, etc.
Work in conjunction with the Superintendent to develop Quality Assurance and Quality Control measures
Monthly cost reconciliation and forecast reporting
Maintain an updated and accurate change management process, including status logs for each OAC, timely pricing of changes, and processing of owner and subcontractor change orders
Administer RFI process, ensuring timely responses through maintaining updated logs, follow up with responsible parties for responses, and distribution of answers to impacted entities with timely responses to the design team and owner of any cost or schedule implications.
Management of monthly billing and invoicing, including:
Coding of invoices
Assisting in the timely collection of all relevant subcontractor payment applications for the billing period
Review of invoices and subcontractor applications for accuracy
Support to accounting and project administration for timely responses to any compliance issues or corrections required.
Chair and administer required meetings during construction ? pre-installation planning, OAC meetings, etc. and provide minutes of meeting discussions
Maintain control of project documentation and filing in compliance with standardized folder structure
Manage punch list process
Project closeout ? coordinate and manage final inspections, owner training, assembly of maintenance and operations data for building components, and collection of warranties
Qualifications and Requirements
Bachelor?s Degree or equivalent industry-specific experience
Minimum 5 years experience in industry
Ability to work remotely and independently from the corporate office in a virtual environment and/or interact with others working remotely. Frequent visits to the job site will be required once construction begins, with pre and post-construction work from a remote location or an office setting.
Proficiency in Microsoft Office suite software.
Proficient use of Procore software
Adaptability for introduction and implementation of new software and systems/templates for operational improvement and efficiency
Travel as needed
A high degree of customer service and communication skills. This position requires frequent communication with all project stakeholders with the exchange of reliable information in a timely fashion.
Requires a high level of concentration and attention to prepare, analyze, and present complex technical and financial data to aid in key decision-making
Ability to operate standard office equipment and maintain documentation and files for record retention and easy retrieval in a manner consistent with company standards and policies.
The Vecino Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.